10.02.01 Employee Details (Employee Level Information)

Overview (Employee Level Information)

This section covers the name, address and demographic details sent to the ATO about an employee.

Field to STP Event Mappings

STP Event Field	Mandatory (Notes)	Notes (Commonly the ATO business definition is used)	Synergetic Source
Tax File Number for the payee as at the submission date.	No	This is to identify an individual within the ATO.	Payroll Employee Maintenance > Tax > Tax File Number If a TFN exemption is being sought, valid TFNs to use are: 000000000 – Where the payee has not completed a TFN declaration, the payee has completed a TFN declaration and chooses not to quote a TFN, the payee has indicated that they applied or enquired about a TFN with the ATO and failed to provide a TFN within 28 days. 111111111 - Where the payee has not provided a TFN but they indicate on the TFN declaration that they have applied or enquired about a TFN with the ATO. 333333333 - Where the payee is under the age of eighteen and earns $350 or less weekly, earns $700 or less fortnightly or earns $1517 or less monthly. 444444444 - Where the payee is a recipient of a social security or service pension or benefit (other than Newstart, sickness allowance, special benefits or partner allowance) an exemption from quoting a TFN may be claimed. 987654321 - Where a payee has quoted a TFN with alpha characters the code 987654321 must be used in place of the quoted TFN. This code must also be used where the TFN quoted cannot be contained in the TFN field. For employment termination payments, in the event the payment is due to the death of an employee, show either the TFN of the trustee for the deceased estate or the TFN of the dependant or non dependant of the deceased employee, whichever is applicable.
ABN for payees contracted under an ABN.	No	A unique public identifier issued to all entities registered in the Australian Business Register (ABR), to be used in their dealings with government. Companies registered under the Corporations Law and business entities carrying on an enterprise in Australia are entitled to an ABN.	Payroll Employee Maintenance > Tax > ABN
Payee Payroll ID	Yes	Number allocated by the payer payroll system to identify a payee. This identifier will be quoted on any correspondence regarding the payee's declaration to assist correct identification of the payee.	This is the employee's Synergetic Community ID
Payee Family Name	Yes	The person's last name or surname. The name by which a family group is identified.	Community Maintenance > Name > Surname
Payee First Name	Yes	The name given to a person which is that person's identifying name within the family group or the name by which the person is uniquely socially identified; the name borne by an individual, often assigned by his or her parents shortly after birth, as opposed to the inherited surname.	Community Maintenance > Name > Given
Payee Other Name	No	The middle name given to a person which complements that person's identifying name within the family group or the name by which the person is uniquely socially identified.	Community Maintenance > Name > Given (2)
Payee Day of Birth	No	The date of the day in the month in which an individual was born	Birth Date (day component) from Community Maintenance
Payee Month of Birth	No	The month in which an individual was born	Birth Date (month component) from Community Maintenance
Payee Year of Birth	No	The year in which an individual was born	Birth Date (year component) from Community Maintenance
Address Details	Yes	Address Details parent node	The Residential address of the employee
Payee Address Line 1	Yes		Address Line 1 from Community Maintenance
Payee Address Line 2	No		Merge of Address Line 2 + 3 from Community Maintenance
Payee Suburb/Town	Yes		Address Suburb from Community Maintenance
Payee State/Territory	Yes		Address State from Community Maintenance
Payee Postcode	Yes		Address Post Code from Community Maintenance
Payee Country Code	No	This represents the Country Code as prescribed by AS4590 and inherited from ISO 3166.	Address Country Code mapped from Community Maintenance The country from Synergetic's luCountry lookup table can be mapped to the correct value for sending through the ISOCode field in the lookup table: Not required when country code is "au"
Payee E-mail Address	No	Denotes the address of an electronic mail service.	Override Email from Payroll Employee Maintenance Payroll Employee Maintenance > General - Override Email else use email specified in Payroll Employee Maintenance - Payslip Notifcation Method Payroll Employee Maintenance > General In this example there is no Electronic Contact node as Override Email is blank and Payslip Notification Method is Default (Print) Payroll > Payroll Employee Maintenance > General Payroll > Finalise STP > Process STP
Payee Phone Number	No	The number that is associated to a unique provision of telephone service.	Community Default Mobile else fallback on HomePhone
Employment Conditions	No	Employment Conditions parent node	Payroll > Finalise STP > Process STP
Payee Commencement Date	No	The date when a person commenced paid employment.	Start Date from Payroll Employee Maintenance
Payee Cessation Date	No	The date when a person ceases paid employment.	Termination Date from Payroll Employee Maintenance