Creating new Crystal Reports

You can create a new report or modify an existing Crystal Report and save it with a different name.

You then need to create a report definition screen to go with it. If there is an existing report definition screen that is similar to what you require, you can make a copy of it and modify it. Otherwise, you need to create a completely new report definition screen.


The report STUHSE has been:

  • modified to include the birth dates of students
  • saved in the site folder with a new name, STUHSEBD.

Note: We recommend that reports are saved using similar naming conventions to that used by Synergetic Management Systems. For example, student reports commence with an STU prefix or general ledger reports commence with a GEN prefix.

To create a new Crystal Report:

  1. Select Module > System > User/Report Form Editor.
  2. Determine which report definition screen is most suitable for the new report.
    One way of doing this is to load and test the report definition screens for various similar reports:
    • Click when a similar report is highlighted.
    • Click to view the report definition screen.
    • Click on the Report Selector to return to this window.
  3. For this example, STUHSE is the best report to use. Highlight this report and then click .
    This copies the report definition screen used by this report and guides you through the entry of your newly modified report. The following screen is displayed.

  4. Type the new report code into the Report Code field. This is the saved name used in step 1 (STUHSEBD).
  5. Type the correct Synergetic module into the Module field (STU).
  6. Type the description for the report that you want to appear in the Synergetic Reports Available menu screen.
  7. Select the Resource Type option of Site to identify the location of the report.
  8. Click when all settings are correct.
  9. To test the report and selection screens:

    Click .
    • Finding the new report Student House List With Birthdates.
    • Running the report.

    Some reports can be linked to named report definition screens. These are generic report definition screens that are made to operate with reports that are built from certain views. The name of the report definition screen is derived from the view that it is based on. For example, past students reports that are built on the view vPastStudentAddress can use a generic past student report definition screen. By typing vPastStudentAddress into the view field, this selection screen is linked to your report.

    When you use a named view, you can alternatively enter a new report as follows:
  10. Click .
  11. Type the values for the Report, Module, View and Description fields.
    In this method, you can type the name of the report definition screen directly into the View field.
  12. Set the Resource Type to Site.

    The Bulk Copy method also works when named report definition screens are used.