Current Student Maintenance - Personal tab (Roll returns)

Use the Personal tab to maintain personal information about the student, including contact details.

Opening the Personal tab

To open the Personal tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.
Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the Personal tab, if it is not already displayed.
The Personal tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - Personal tab fields

The fields displayed are those used for New Zealand roll returns. For the complete set of field descriptions see Current Student Maintenance - Personal tab in the Current students manual.

Field	Description
Surname	Student's surname. In New Zealand schools: This field should not contain brackets or multiple spaces before or after hyphens or apostrophes. This affects the roll return file sent to NZ MOE. The student's legal surname only must be entered in the Surname field.
Given	Student's given names. In New Zealand schools: These fields should not contain brackets or multiple spaces before or after hyphens or apostrophes. This affects the roll return file sent to NZ MOE. Only the student's legal given names must be entered in the two Given fields. Ensure that the student's middle names are not included in the first Given field but are included in the second Given field.
Preferred	Student's preferred first name. For example, a student named Robert might prefer to be called Rob.
Gender	Student's gender. See Gender. Gender is used for NZ MOE roll returns. Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table. Note: Once you have defined genders using the luGender lookup table, you need to map outbound Synergetic lookup table values to New Zealand values using the NZMOE - New Zealand Ministry of Education external system on the Interface Settings window. Using the Interface Settings window.
Date of Birth	Student's date of birth. A student's date of birth is used for NZ MOE roll returns.
Age 1st Jan / Age Current	Depending on the configuration setting, either the student's: current age for the current file year age as at 1st January for the current file year. The field is useful to quickly refer to a student's age. For example, when preparing a NZ MOE roll return the following dates are useful when resolving errors: Age at 1st January Age at the March roll return date = Age 1st Jan + 3 months Age at the July roll return date = Age 1st Jan + 7 months. See Roll return errors and warnings. Note: You can configure which field is displayed at your organisation. See ShowCurrent configuration setting in the System maintenance manual.
Nationality	Student's nationality. Note: You can define the default Nationality in the system configuration. The Country of Citizenship on the NZMOE tab is used for NZ MOE roll returns not the Nationality field. See Current Student Maintenance - NZMOE tab (Roll returns).
Nationality 2	Nationality of a citizen with dual nationality.
Country of Birth	Student's country of birth. Note: To set the default value see the Default_CountryOfBirthCode configuration setting in the System maintenance manual.
Home Language	Native language spoken by the student, if different from the native language used in your organisation. Note: Maintain the values in the luLanguage lookup table in the System maintenance manual.
Address	Student's address during term time. Note: If both contacts have their Lives With flag selected, the address defaults to the SC1 contact's address. Where there is a joint custody arrangement, this field shows the address of the first listed contact who the Lives With flag is selected for. Note: The Lives With flag is maintained on the Contacts tab. See Current Student Maintenance - Contacts tab in the Current students manual.