General Ledger Maintenance - Purchase Orders tab

Use the Purchase Orders tab to view:

Opening the Purchase Orders tab

To open the Purchase Orders tab:

Select Module > General Ledger > General Ledger Maintenance from the main menu.
The Set General Ledger Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking .
Search for the general ledger account. See Searching for general ledger accounts.
The General tab of the General Ledger Maintenance window is displayed.
Click the Purchase Orders tab.
The Purchase Orders tab of the General Ledger Maintenance window is displayed.
If required, change the Business Unit.
The window is redisplayed for the business unit specified.

General Ledger Maintenance - Purchase Orders tab key fields and buttons
Fields

Field	Description
G/L Year	Select to filter the G/L journals for the general ledger year. Either: • type the G/L Year and click . • click on the up or down arrow on the G/L Year field. Journals for the selected general ledger year are displayed.
Business Unit	Select the business unit that has raised the purchase orders.
Complete Orders	Select to display complete purchase orders.
Incomplete Orders	Select to display incomplete purchase orders.
Requisitions	Select to display requisitions.

Grid area fields

Field	Description
Order No	Purchase order number.
Order Date	Date of the order.
Item Code	Item code (from Item Maintenance).
Unit Cost	Individual item cost of the unit ordered.
Qty Order	Number of units ordered.
Ext Cost Ord	Total cost of units ordered.
Qty Rmng	Quantity of items remaining to be filled.
Ext Cost Rmng	Total cost of items remaining to be filled.
Qty Suppd	Quantity of items already supplied.
Creditor	Name of the creditor the invoice was sent to.
Invoice No	Invoice number of payment to creditor.
Invoice Date	Date of invoice.
Description	Description of item ordered.

Buttons

Button	Description
	Launch into Purchase Order Maintenance for the highlighted purchase order. See Maintaining purchase orders in the Purchase orders manual.