Following up unexplained absences
To follow up unexplained absences:
- Open the Absence Events Maintenance window. See Absence Events Maintenance window.
The Absence Events Maintenance window is displayed with all absence events by default. - Select the filter from the Filter drop-down list that suits, usually Unexplained Absence Events.
The Absence Events Maintenance window is redisplayed with unexplained absence events only. - Change the Sort By field, if required.
Tip: You can change the Absence Type, Reason or Comment for several absence events at once by using Ctrl-click to select the required events, selecting the Absence Type or Reason from the drop-down list or typing a Comment in the Apply To Selected Events fields and clicking .
- Select the unexplained absence to resolve.
- Click .
The Modify Absence Event window is displayed based on the absence event type created. For field descriptions, see:
• Recording absence slips
• Recording late sign ins
• Recording a student signing in manually
• Recording a student signing out manually
• Recording a student's expected arrival
• Recording a student's expected departure.
• Recording a student's expected departure and return
• Recording all day absences
• Recording excursions
• Recording a student signing in automatically
• Recording a student signing out automatically. - Review the information available on the window, such as the Timetable grid.
- Follow up with the parent, if required.
- If:
• This is an absence slip, you can change the mode (absence event type) to either:
- Expected In
- All Day Absence.
• This is another absence event type (mode) you may need to create a new absence event. See Individual student absence events.
• There are multiple absence slips you will need to create a new absence event. An Auto Match window is displayed, allowing you to supersede the absence slips. See Individual student absence events. - Select the Absence Type from the drop-down list, if an explanation for the absence is determined.
The following message is displayed.
Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools.
- Type the reason for changing the Absence Type.
- Click .
- Update other fields on the Modify Absence Event window, as required.
- Click .
The Absence Events Maintenance window is redisplayed without the absence event that was just resolved.