Resolving absence events explained by co-curricular activities

Some absence events can be explained by co-curricular activities. For example, students having music lessons have been marked absent from their usual classes.

You can filter for unexplained absence events with possible related co-curricular activities on the Absence Events Maintenance window. This is particularly useful for organisations that enter co-curricular activities at the end of the day. Select Unexplained Slip with possible CoCurricular from the Filter drop-down list.


Example

In the following example, several students have a guitar lesson scheduled with Mr Diamond from 9:00am until 10:00am. The lesson has been booked using the Schedule tab of Staff Schedule Maintenance. See Staff Schedule Maintenance - Schedule tab in the Curriculum manual.

You can view the students who are scheduled to attend this guitar lesson by:

• right clicking when positioned on the blue-coloured co-curricular appointment
  

• selecting Attendances.
  The Mark Class Attendances window is displayed.
  

Two of these students have been marked absent on the Attendance Maintenance window and corresponding absence events have been automatically generated by Synergetic. See Attendance window.

Resolving absence events

To resolve unexplained absences that can be explained by students attending co-curricular activities instead of their usual classes:

1. Select Module > Students > Absence Events Maintenance.
   The Set Absence Events Search Criteria window is displayed.
2. Update the search criteria, as required. See Searching for absence events.
3. Click .
   The Absence Events Maintenance window is displayed.
   
4. Select Unexplained Slip with possible CoCurricular from the Filter drop-down list.
   
   The Absence Events Maintenance window is redisplayed with any absence events with overlapping co-curricular activities for each student.
   
5. Select the similar absence events that you want to resolve.
   
   
   Tip: You can use the mouse and the normal Windows Shift and Ctrl keys to select multiple absence events. Hold down the Shift key and click on the first absence event you want to select. While still holding down the Shift key, click the last absence event. All absence events in between your two selections are included. Alternatively, you can hold down the Ctrl key while clicking on different absence events in the list to select or clear them.
    
6. Update the following fields for the group of absence events being resolved:
   
   • Absence Type
   • Reason
   • Comment.
   
   
   
7. Click .
   The following dialog window is displayed.
   
8. Click .
   The following dialog window is displayed.
   
9. Click .
   The Absence Events Maintenance window is redisplayed, with the absence events having been resolved.
   
   
   Note: The All Absence Events filter has been used to display the resolved absence events.
    
10. Repeat steps 5 through 9 until each group of absence events with co-curricular activities is resolved.