Searching for absence events
Use the Set Absence Events Search Criteria window to search for absence events to be reviewed and updated.
Set Absence Events Search Criteria window key fields
Field | Description |
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Absence Event Type | Type of absence event, such as an all day absence. Absence event types are defined in the luAbsenceEventType lookup table. See:
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File Year | Year and term or semester you are checking the absence events for. Defaults to the current year and term or semester. |
Campus | Campus the students are enrolled at. |
Year Level | Year level the students are attending. |
Sub School | Search for students by the sub-school they are grouped into, if applicable. This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into:
Warning: Do not add sub-schools by selecting from the right click menu because entries are required in both the luSubSchool and the luYearLevels. See luSubSchool and luYearLevel lookup tables in the System maintenance manual. |
Period | Period that the absence events occur in. |
Absence Type | Type of absence. Absence types are defined in the luAbsenceType lookup table. |
Absence Reason | Reason code that applies to the absence. Absence reasons are defined in the luAbsenceReason lookup table. |
Description | Comments added to the absence event. |
House | House that the students belong to. |
Form | Form that the students are members of. |
Tutor Group | Tutor group that the students belong to. |
Absent Date >= | Starting date for the range of absences. Defaults to today's date. |
Absent Date <= | Ending date for the range of absences. Defaults to today's date. |
Surname | Surname of the students. |
Preferred | Preferred name of the students. |
Gender | Gender of the students. Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table. |
ID | Synergetic ID of the students. |
Tagged IDs | Select to display the absence events for the list of tagged community members. See Displaying absence events using tag lists. |
Contact Made | Select based on whether the Contact Made field was selected or not:
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Contact Received | Select based on whether the Contact Received field was selected or not:
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Note Made | Select based on whether the Note Made field was selected or not:
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Note Received | Select based on whether the Note Rcvd field was selected or not:
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Late Arrivals | Check absence events with an Absence Type of Late as follows:
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Bulk Created Absence | Include records where the records were created using the Absentee Bulk Entry window. |
Approved | If the Approved flag is shown on the Create Absence Event window, set as follows:
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Notification sent | Select the status of the absence event notification:
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