Recording late sign ins
Use the Late Sign In absence event to record a student arriving late.
To record a late sign in for a student:
- Select Module > Students > Absence Events Maintenance from the main menu.
The Set Absence Events Search Criteria window is displayed. - Update the search criteria, if required. See Searching for absence events.
- Click
The Absence Events Maintenance window is displayed. . - Click
The Create Absence Event window is displayed. . - Select the Late Sign In mode.
The Create Absence Event window is redisplayed with details required for a Late Sign In absence event. - Type the first few letters of the student's last name in the Student ID/Barcode or Surname field.
Tip: You can use a barcode scanner to input the student. - Click
The Student Search window is displayed. . - If you need to, refine the search and click .
- Select the student who is signing in late.
- Click
The Create Absence Event window is redisplayed with the selected student.
Note: Notification icons are used to indicate important information about the student. In this case the icons indicate Amanda Adamski has an active individual plan and an anaphylaxis alert. See Using notification icons in the Introduction manual.
Note: If the student has an active alert a popup message will display the details of the alert. See Current Student Maintenance - Alerts tab.
. - If required, drag the bottom of the screen down to view related details.
The Actual tab and the Timetable grid are displayed. - Update the Late Arrival Date and Time, if required.
- Update the details of the person reporting the student's late arrival. Either:
• Select the relation from the drop-down list.
• Select Staff and select the staff member from the drop-down list.
• Type the person's name in the free-text field. - Select the Absence Type from the drop-down list.
Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools.
- Select the Reason from the drop-down list, if applicable.
- Type any comments in the Comment field.
- Select either:
• Contact Made if you have contacted the parent
• Contact Rcvd if the person specified in the Reported By field has contacted you. - Select Note Rcvd if a note has been received from the parent.
For example, a parent has written a note to say that their child has a dentist's appointment. - Select Note Made if a note has been created to send home to the parent.
- Click
The absence event is saved and the Create Absence Event window is redisplayed ready for the next entry. See Individual student absence events.
Tip: You can modify the previous absence event by double clicking on the Last Person in the Select Student area. .
Create Absence Event window - Late Sign In key fields and buttons
The following fields and buttons are displayed on the Create Absence Event window when the Late Sign In mode is selected.
Fields
Field | Description |
---|---|
Absence Event Type (Mode) | The type of absence event, as defined in the luAbsenceType lookup table. See Attendance concepts. |
Student ID/Barcode or Surname | When selecting a student to record an absence event for, you can:
|
Late Arrival Date / | Date that the student arrives. Defaults to today's date. |
Late Arrival Time / | Time that the student arrives. Defaults to the time that absence event was created. |
Reported By | Name of the person who provides the information about the student's lateness. The person can be selected by either:
|
Absence Type | The type of absence, as defined in the luAbsenceType lookup table. |
Reason | Reason for the absence. |
Comment | Additional information available about the absence. |
Part of Day | Part of the day (morning, afternoon or whole day) that the absence event occurs. |
Contact Made | Select if you contacted the person specified in the Reported By field to confirm the details of the absence event. |
Contact Rcvd | Select if the person specified in the Reported By field contacts you to confirm the details of the absence event. |
Note Made | Select if a note has been created to send home with the student. |
Note Rcvd | Select if a signed note has been received from the parent. |
Approved | Select if the reason given for the absence meets the policy in force at your organisation. This field may not be active for this mode. |
Show Second Screen | Most relevant with the Auto Sign In or Auto Sign Out modes.
|
Buttons
Button | Description |
---|---|
Select a student who is absent and who an absence event is being created for.
| |