Unexplained absences

Students can be absent for a variety of reasons. Those that remain unexplained need to be followed up with, according to:

• your organisation's policy, and
• that of your governing department, particularly if there are attendance and truancy policies that you need to adhere to.

If your organisation is a New Zealand school, see Attendance codes for New Zealand schools.

How to:

Use the Absence Events Maintenance window to:

• Follow up on unexplained absences. See Following up unexplained absences.
• Follow up on unexplained absences with overlapping co-curricular activities. See Resolving absence events explained by co-curricular activities.
• Follow up on unexplained absences when students have been in the sick bay. See Resolving absence events explained by medical incidents.
• Delete one or more absence events that are no longer required. See Deleting several absence events.
• Resolve absence events, such as all day ones, with linked nonattendances. See Resolving absence events with linked nonattendances.
• Resolve absence events entered in error at an unattended sign in and sign out workstation. See Resolving absence events explained by multiple auto submits.
• Mark a student as present after an absence event arises from a nonattendance entry. See Marking a student present from an absence slip.

Examples of using the Timetable tab to explain absences

The Timetable tab of the Absence Events Maintenance window can be used to help resolve some unexplained absences. See Absence Events Maintenance window.

Example 1

For example, the following student is absent in period 4. When reviewing the timetable grid area of the Absence Events Maintenance window (as shown below) you can see that the student is listed as being in the sick bay; the nurse added a medical incident for the student earlier. After checking with the nurse, the Absence Type for the absence in period 4 can be updated to S (sick bay).

Example 2

The following student is absent for all periods that have been marked so far today. When reviewing the timetable grid area of the Absence Events Maintenance window (as shown below) you can see that one of their fellow students volunteered that he thought that Roger is on holiday. After a phone call to the parent's mobile, it can be confirmed that Roger is leaving a day before the end of term on an overseas holiday. The Absence Type for all absence events can be updated to O (Overseas holiday).