Current Student Maintenance - School tab - Status sub-tab (Next Year Process)

Use the Status sub-tab to:

maintain key schooling information including campus, form and year
allocate students to forms, houses and tutor groups after the academic year is created
maintain a summary of out of hours school care
maintain current and next year status, including dates when leaving and possibly returning.

Note: New Zealand schools also use the Extra Leaving Information sub-tab. See Current Student Maintenance - School tab - Extra Leaving Information sub-tab (Next Year Process).

Opening the Status sub-tab

To open the Status sub-tab:

Select Module > Students > Current Student Maintenance from the main menu.
The Set Current Student Search Criteria window is displayed.
Tip: You can also access the current student functions by clicking .
Search for the student. See Searching for existing students in the Current students manual.
Click the School tab.
The Status sub-tab of the School tab of the Current Student Maintenance window is displayed.

Current Student Maintenance - School tab - Status sub-tab key fields and buttons
Current School area fields and buttons

Fields

Field	Description
Campus	Student's campus.
Year Level	Student year level. For NZ MOE roll returns, the Year Level is used for the current year level.
Schooling Year Offset	Schooling year offset against the year level, if the student has advanced, skipped or repeated a year level. For example, a student that has: advanced a year level has an offset of -1 repeated a year level has an offset of +1. For NZ MOE roll returns, the Year Level and Schooling Year Offset are used to determine a student's funding year level. See Funding year levels in the Roll returns manual.
Form	Allocated student form. Note: Maintain the values in the luForm lookup table. See luForm lookup table in the System maintenance manual.
Tutor Group	Allocated student tutor group. For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters. Note: Maintain the values in the luTutor lookup table. See luTutor lookup table in the System maintenance manual.
House	Allocated house group. Note: Maintain the values in the luHouse lookup table. See luHouse lookup table in the System maintenance manual.
Learning Pathway	Student's learning pathway. For example, International Baccalaureate. Note: For information about defining learning pathways, see the luLearningPathway lookup table. See luLearningPathway lookup table. Note: This field is used to report student learning pathway selections to the Queensland Curriculum and Assessment Authority (QCAA). This information is included in the Register New Student File, which can be exported for submission to the QCAA using the QCAA tab of the Import/Export Student Data window. See Import_Export Student Data - QCAA tab.
Boarder	Student's residential status. Typical values include: Boarder Day Student Home Stay. Note: You can use the luBoarder lookup table to maintain entries. See luBoarder lookup table in the System maintenance manual. For NZ MOE roll returns, the boarding status of students is required. That is, whether or not they are a boarder. This also affects the student's zoning status; a student boarding at the school hostel cannot be out-of-zone, so Zone Status is set to Not applicable. See Current Student Maintenance - NZMOE tab (Roll returns), Zone status in the Roll returns manual.
Boarding House	Boarder's residence, if applicable.
FTE	Full-time equivalent, if student is not full- time. For NZ MOE roll returns, the FTE is used to determine a student's part-time or full-time status when fixing errors. See Roll return errors and warnings in the Roll returns manual. For NZ MOE roll returns, FTE is calculated by adding together class contact hours, dividing by 20 and rounding to one decimal point. For NZ MOE roll returns, FTE must be 1.0 for all students in Years 1-8 and all students aged <16 in Year 9 above unless the student is an external student (that is, student type EM). The Important Data Change window is displayed when the field is changed in New Zealand schools. Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns).
Locker Book	Locker number.
Locker Other	Additional locker number, if required.
Calibre Mark	Special result reporting, if applicable. Only used in Custom Result Calc Proc. Can be used in some result standardisation calculations.
Applied for Funding	Select to indicate that your organisation has applied for government funding for the selected student. Note: This field is used in the LNSLN export. See Import/Export Student Data - CEO tab.

Tip: Import the Form OR the Tutor Group information from your timetabling software using the Timetable Import Program. See Importing and exporting timetables in the Curriculum manual.

Buttons

Button	Description
	Display the history of changes to data on the School tab.

School Care area fields

Field	Description
Creche	Select if the student attends creche at your organisation.
Before School	Select if the student attends before school care at your organisation.
After School	Select if the student attends after school care at your organisation.

Status sub-tab fields

Field	Description
Status	Student's status. Typical values include: Exchange Leaving Left Leave of Absence New Student Normal Repeating Exempt External. These values are defined by your organisation. See luStudentStatus lookup table in the System maintenance manual. See Creating new academic years (Next Year Process) in the Curriculum manual. Note: You can maintain subscriptions for the following Action Centre messages to notify users when students are marked as leaving or left. See Group Security Maintenance - Groups View in the System maintenance manual. Note: Leave of absence students are not transferred from current students to past students.When a leave of absence student returns, change their status back to normal, and clear the leaving and returning date fields.
Leaving Date	Date the student left your organisation if applicable. Note: Students either appear on reports or not based on their leaving date.You can use this field when transferring current students to past students. See Transferring a group of current students to past students (Next Year Process) in the Current students or Next year process manual. For NZ MOE roll returns: The Leaving Date is used for the student's date of last attendance. School leavers whose Reason is L (end of schooling), E (granted early exemption) or X (expelled) must have a Leaving Date between 1st March last year and 28th February of the current year (inclusive). The Important Data Change window is displayed when the field is changed in New Zealand schools. Enter the reason for the change in the Reason for Change field. This is required by the NZMOE auditors. Changes can be previewed on the Student Change of Status Report (For Roll Returns). Note: If the student's status is set as Leaving and a date is entered in this field, once this date has passed their status is automatically changed to Left.
Reason	Reason the student left your organisation, if applicable. For roll returns, the Reason is important as many of the roll return errors depend on this field to determine whether a student is still attending or whether they have left. See Reason for leaving in the Roll returns manual.
Nxt Yr Status	Student's status for the next school year. Values include: Exchange Leaving Left Leave of Absence New Student Normal Repeating. Note: Only select if the student's status is unusual. For example, a student leaving the school at the end of Year 10. In most cases (based on the luYearLevel lookup table), Year 12 students are automatically assumed to be leaving. See Creating next semester or term details in the Curriculum manual.
Returning Date	Select the student's return date if the student is on leave of absence in the current or next academic year.
Leaving Dest	Student's destination after they leave your organisation. For example their new school or employer's details.
O'ride Nxt Yr Campus	Specify next year's campus, only if different from the current campus.
Next Year Level	Level that the student is attending next year. Note: Use to override the default next year level.
Next Yr Boarder	Specify next year's boarding arrangements if different from this year's.
Post School Activity	Intended activity of the student after leaving your organisation. This is used for NZ MOE roll returns. This only applies if the Reason is either: L (end of schooling), O (gone overseas) or X (expelled), and they are over 16 years of age E (early exemption) and they are 15. See Post school activity in the Roll returns manual.
Intended Tertiary Course	Tertiary course that the student is intending to undertake. This is usually the course offered to the student by the tertiary admissions organisation, based on the graduating student's preferences. Note: We recommend you standardise on the codes your tertiary admissions organisation uses. Note: The tertiary course is maintained in the luTertiaryCourse lookup table. See luTertiaryCourse lookup table in the System maintenance manual. Tip: If the entry needs adding and you have security access, right click on this field and select Add New Lookup Table Entry . Add the code and description for the course and click .
Intended Tertiary Qualification	Tertiary qualification that the student intends achieving after leaving school. For example, for the tertiary course example used above, the entry could be BE/BSc or Bachelor of Engineering/Bachelor of Science.

Next Year fields
Note: Only use the Next Year fields if you have not yet created the next student year with the Create New Semester program. If it has been created, maintain the next year status in the current year AND the current year status in the next year.
If the student is not returning next year and you have already created the next year, then:

set the Nxt Yr Status field to LEFT
select File > Delete From Next Year.