Finalising terms (Next Year Process)

When the student reports have been printed, you can finalise the term by:

• marking the selected year and term as having had student reports printed
• deleting any unused result and comment records
• deleting any backed up results from the selected term and any prior terms.

Note: The words semester, term and reporting period are used interchangeably.

Note: Synergetic archives each change to student results throughout the reporting period. It is important to run the Finalise Term program at the end of each reporting period to clear these archives and improve performance.

To finalise the term:

1. Select Module > Students > Finalise Term.... from the main menu.
   The Finalise Term window is displayed.
   
2. Scroll down to the year and semester to process.
   
3. Click .
   The Set Default Year and Term window is displayed.
   
4. Clear the Set as System Current field if you do not want the next term set as the current default.
5. Clear the Set as Default for All Users Currently in This Period field if you do not want to update the default year and term of all users.
   Note: If this remains selected, users can still override the year and term they are processing.
6. Click .
   The following dialog window is displayed.
   
7. Click .
   The following dialog window is displayed.
   
8. Click .
   The Rprts Printed field on the File Semester tab is now selected for the finalised term, and the next term is now activated and made current on the File Semester tab of Student File Semester Maintenance.
   
   See Student File Semester Maintenance - File Semester tab (Next Year Process) in the Curriculum or Next year process manual. 
   Note: The following confirmation dialog is displayed when users at your organisation log in, if they have been overriding the default year and term. They have the option of continuing to override the default by selecting no or accepting the new default by selecting yes.