Creating next term details

Use the Create Next Term Details window when creating a new term in Synergetic:

• Before each semester during an academic year. See Creating new reporting periods.
• When creating a new academic year. See Creating new academic years.

Note: In this section, the words semester, term and reporting period are used interchangeably.

To create a new term:

1. Select Module > Students > Create Next Term Details... from the main menu.
   
   Tip: You can also access the term details functions by clicking .
   
   The Create Next Term Details window is displayed.
   
2. Enter the year and term you want to create. For example Year 2015, Term 2.
   
   Note: If the Create Next Term Details process has already been run for one or more campuses at your organisation, Synergetic may offer to create another term. Check the term number before proceeding and change back to the correct term if necessary.
    
3. If required, set the year and term as the current year and term.
   
   Note: If you are doing this before the end of the academic year, you may want to leave this field cleared.
    
4. If required, select the campus to create the year and term for.
5. If you are creating the semester for a specific academic or co-curricular class, select an individual file type.
   The rules for the selected file type are displayed.
   
   
   Tip: It is possible to only transfer students into the new term if you use a special file type. That is, a file type that was created that does not have any next term creation rules defined.
   
   Note: If you have multiple rules for the same table with different campuses, the Create Next Term Details process will not work with a blank Campus field.
    
6. Check the tables and the year/semester they are being transferred from. If:
   • incorrect, click
   • correct, click .
   The following message is displayed.
   
7. Click .
   The new term is created, and the next year and term is made the default at your organisation, if selected earlier. The following message is displayed.
   
8. Click .
   If you are using the Synergetic Assessments module, enter the Start Date and the End Date of the reporting period on the File Semester tab of Student File Semester Maintenance. See Student File Semester Maintenance - File Semester tab.
   

Create Next Term Details window key fields and buttons
Fields

Buttons