Export WACE Subject Enrolments (ENCOS)

Selection criteria

This report only includes classes with:

Report values

ColumnHeadingNote
ARecord Type

Export file code.

Note: This value is always "ENCOS".

BProvider Code

Provider code of the school or organisation authorised to offer the Western Australian Certificate of Education.

Key configuration details
Mandatory
CCourse Code

Course code.

Note: The third to the fifth characters of the Board Studies Code are used for the Course Code.

Key configuration details
Mandatory
  • This value is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
  • This field has a maximum field length of 12 characters.
DCourse Type

Course type.

Key configuration details
Mandatory
  • This value is defined using the Board Studies Type field on the General tab of Class Maintenance. See Class Maintenance - General tab. 
  • This value has a maximum field length of 6 characters.
  • This value can be either VETCOS or COS.
EUnit Code

Unit code.

Key configuration details
Mandatory
  • This is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
  • The first 12 characters of the Board Studies Code are used for the Unit Code.
  • This field has a maximum field length of 12 characters.
FQualification Code

Qualification code.

Note: This field is mandatory when the value of the Board Studies Type field on the General tab of Class Maintenance is VETCOS.

Key configuration details
Mandatory (Course Type is VETCOS)
  • This value is defined using the Intended Tertiary Qualification field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
  • This field has a maximum field length of 12 characters.
GWestern Australian Student Number  (WASN)

Candidate number allocated to the student by the School Curriculum and Standards Authority.

Key configuration details
Mandatory
  • This value is defined using the Studies Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.
  • This value has a maximum field length of 15 characters.
HStudent Family Name

Family name of the student taking the class.

Key configuration details
Mandatory
  • This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
  • This value has a maximum field length of 30 characters.
IStudent Given Name

Given name of the student taking the class.

Key configuration details
Mandatory
  • This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
  • This value has a maximum field length of 30 characters.
JCalendar Year

Calendar year.

Key configuration details
Mandatory
  • This value is defined using the Year field on the WA SCSA tab of Import/Export Student Data window. See Import_Export Student Data - WA SCSA tab.
  • This value has a maximum field length of 4 characters.
  • This value has the format YYYY.
KAcademic Year

Academic year.

Key configuration details
Mandatory

Note: SCSA requires this value to be either 10, 11 or 12. This is not enforced in Synergetic, so you must check the export file to ensure no students prior to Year 10 are included.

LSemester

Semester.

Key configuration details
Mandatory

Note: This value is 3 (full year) for classes where there is a Next Semester Class containing a matching Class Code.

MContact/Teacher Family Name

Surname of the staff member teaching the class.

Key configuration details
Mandatory
  • This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
  • This field has a maximum field length of 30 characters.
NContact/Teacher Given Name

Given name of the staff member teaching the class.

Key configuration details
Mandatory
  • This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
  • This field has a maximum field length of 30 characters.
OContact/Teacher Registration Number

Registration number issued by the Teacher Registration Board of Western Australia (TRBWA).

Key configuration details
Mandatory (Except for overseas schools)
  • This value is defined using the Registration Number field on the School tab of Staff Maintenance. See Staff Maintenance - School tab.
  • Registration Number field on the School tab of Staff Maintenance is populated with:
    • the Staff Maintenance > Check tab row that has:
      • a Synergy Meaning of Registration
      • the latest end date
      • or if there are 2 or more records with the same end date the last entered record.
  • This field has a maximum field length of 15 characters.
PClass Identification

Class code.

Key configuration details
Mandatory
  • This value is defined using the Class code defined for the class using Class Maintenance.
  • This value has a maximum field length of 20 characters.
QContact/Teacher Email Address

Email address of the staff member teaching the class.

Is the Occupation Email from the Staff member listed in the Staff tab (Class Maintenance) - if more than one Staff member listed, then a separate line will appear per Staff member in extract

Key configuration details
Mandatory
  • This value is defined using the Occupation Email field on the Occupation tab of Community Maintenance. See Community Maintenance - Occupation tab.
  • This value has a maximum field length of 100 characters.
REnrolment Activity for Course

Whether the student is enrolled in the course.

Key configuration details
Mandatory
  • This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
  • This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
  • This value is W (Withdrawn) when the above statement is false.
SEnrolment Activity for Course Unit

Whether the student is enrolled in the unit.

Key configuration details
Mandatory
  • This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
  • This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
  • This value is W (Withdrawn) when the above statement is false.