Column | Heading | Note |
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A | Record Type | Export file code. Note: This value is always "ENCOS". |
B | Provider Code | Provider code of the school or organisation authorised to offer the Western Australian Certificate of Education. |
Key configuration details |
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Mandatory |
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C | Course Code | Course code. Note: The third to the fifth characters of the Board Studies Code are used for the Course Code. |
Key configuration details |
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Mandatory |
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- This value is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
- This field has a maximum field length of 12 characters.
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D | Course Type | Course type. |
Key configuration details |
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Mandatory |
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- This value is defined using the Board Studies Type field on the General tab of Class Maintenance. See Class Maintenance - General tab.
- This value has a maximum field length of 6 characters.
- This value can be either VETCOS or COS.
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E | Unit Code | Unit code. |
Key configuration details |
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Mandatory |
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- This is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
- The first 12 characters of the Board Studies Code are used for the Unit Code.
- This field has a maximum field length of 12 characters.
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F | Qualification Code | Qualification code. Note: This field is mandatory when the value of the Board Studies Type field on the General tab of Class Maintenance is VETCOS. |
Key configuration details |
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Mandatory (Course Type is VETCOS) |
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- This value is defined using the Intended Tertiary Qualification field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.
- This field has a maximum field length of 12 characters.
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G | Western Australian Student Number (WASN) | Candidate number allocated to the student by the School Curriculum and Standards Authority. |
Key configuration details |
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Mandatory |
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- This value is defined using the Studies Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.
- This value has a maximum field length of 15 characters.
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H | Student Family Name | Family name of the student taking the class. |
Key configuration details |
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Mandatory |
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- This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
- This value has a maximum field length of 30 characters.
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I | Student Given Name | Given name of the student taking the class. |
Key configuration details |
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Mandatory |
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- This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
- This value has a maximum field length of 30 characters.
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J | Calendar Year | Calendar year. |
Key configuration details |
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Mandatory |
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- This value is defined using the Year field on the WA SCSA tab of Import/Export Student Data window. See Import_Export Student Data - WA SCSA tab.
- This value has a maximum field length of 4 characters.
- This value has the format YYYY.
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K | Academic Year | Academic year. |
Key configuration details |
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Mandatory |
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Note: SCSA requires this value to be either 10, 11 or 12. This is not enforced in Synergetic, so you must check the export file to ensure no students prior to Year 10 are included. |
L | Semester | Semester. |
Key configuration details |
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Mandatory |
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Note: This value is 3 (full year) for classes where there is a Next Semester Class containing a matching Class Code. |
M | Contact/Teacher Family Name | Surname of the staff member teaching the class. |
Key configuration details |
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Mandatory |
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- This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
- This field has a maximum field length of 30 characters.
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N | Contact/Teacher Given Name | Given name of the staff member teaching the class. |
Key configuration details |
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Mandatory |
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- This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
- This field has a maximum field length of 30 characters.
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O | Contact/Teacher Registration Number | Registration number issued by the Teacher Registration Board of Western Australia (TRBWA). |
Key configuration details |
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Mandatory (Except for overseas schools) |
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- This value is defined using the Registration Number field on the School tab of Staff Maintenance. See Staff Maintenance - School tab.
- Registration Number field on the School tab of Staff Maintenance is populated with:
- the Staff Maintenance > Check tab row that has:
- a Synergy Meaning of Registration
- the latest end date
- or if there are 2 or more records with the same end date the last entered record.
- This field has a maximum field length of 15 characters.
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P | Class Identification | Class code. |
Key configuration details |
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Mandatory |
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- This value is defined using the Class code defined for the class using Class Maintenance.
- This value has a maximum field length of 20 characters.
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Q | Contact/Teacher Email Address | Email address of the staff member teaching the class. Is the Occupation Email from the Staff member listed in the Staff tab (Class Maintenance) - if more than one Staff member listed, then a separate line will appear per Staff member in extract |
Key configuration details |
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Mandatory |
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- This value is defined using the Occupation Email field on the Occupation tab of Community Maintenance. See Community Maintenance - Occupation tab.
- This value has a maximum field length of 100 characters.
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R | Enrolment Activity for Course | Whether the student is enrolled in the course. |
Key configuration details |
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Mandatory |
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- This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
- This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
- This value is W (Withdrawn) when the above statement is false.
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S | Enrolment Activity for Course Unit | Whether the student is enrolled in the unit. |
Key configuration details |
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Mandatory |
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- This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
- This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
- This value is W (Withdrawn) when the above statement is false.
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