Column | Heading | Description |
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A | Record Type | Export file code. Note: This value is always "ENVET". |
B | Provider Code | Provider code of the school or organisation authorised to offer the Western Australian Certificate of Education. |
Key configuration details |
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Mandatory |
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C | Course Code | Course code. |
Key configuration details |
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Optional |
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- This value is defined using the Board Studies Code field on the General tab of Class Maintenance. See Class Maintenance - General tab.
- The values of the Board Studies Code field are defined using the luBoardStudiesSubjects lookup table. See luBoardStudiesSubjects lookup table.
- This value has a maximum field length of 12 characters.
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D | Course Type | Course type. |
Key configuration details |
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Optional |
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- This value is defined using Board Studies Type field on the General tab of Class Maintenance. See Class Maintenance - General tab.
- The values of the Board Studies Type field are defined using the luBoardStudiesType lookup table. See luBoardStudiesType lookup table.
- This value has a maximum field length of 6 characters.
- This value must be VETCOS when the course is a VET industry-specific course. Otherwise, leave this field blank.
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E | Unit Code | Unit code. |
Key configuration details |
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Optional |
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- This is defined using the Board Studies Code on the General tab of Class Maintenance. See Class Maintenance - General tab.
- The values of the Board Studies Code field are defined using the luBoardStudiesSubjects lookup table. See luBoardStudiesSubjects lookup table.
- The first 12 characters of the Board Studies Code are used for the Unit Code.
- This field has a maximum field length of 12 characters.
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F | Student Qualification Code | Qualification code. |
Key configuration details |
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Mandatory |
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- This value is defined using the Board Studies Code field on the General tab of Class Maintenance. See Class Maintenance - General tab.
- The values of the Board Studies Code field are defined using the luBoardStudiesSubjects lookup table. See luBoardStudiesSubjects lookup table.
- This value has a maximum field length of 12 characters.
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G | Unit of Competency Code | Subject heading for the unit of competency. |
Key configuration details |
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Mandatory |
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H | Registered Training Organisation Code | Registered external course provider. |
Key configuration details |
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Mandatory |
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I | Registered Training Organisation Location Code | Leave this field blank. |
J | Western Australian Student Number (WASN) | Candidate number allocated to the student by the School Curriculum and Standards Authority. |
Key configuration details |
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Mandatory |
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- This value is defined using the Studies Code field on the Codes tab of Current Student Maintenance. See Current Student Maintenance - Codes tab.
- This value has a maximum field length of 15 characters.
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K | Student Surname | Surname of the student taking the course. |
Key configuration details |
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Mandatory |
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- This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
- This value has a maximum field length of 30 characters.
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L | Student Given 1 | Given name of the student taking the course. |
Key configuration details |
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Mandatory (Unless student only has a surname) |
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- This value is defined using the community member information stored on the Student tab of Class Maintenance. See Class Maintenance - Students tab.
- This value has a maximum field length of 30 characters.
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M | Calendar Year | Calendar year. |
Key configuration details |
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Mandatory |
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- This value is defined using the Year field on the WA SCSA tab of Import/Export Student Data window. See Import_Export Student Data - WA SCSA tab.
- This value has a maximum field length of 4 characters.
- This value has the format YYYY.
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N | Academic Year | Academic year. |
Key configuration details |
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Mandatory |
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Note: SCSA requires this value to be either 10, 11 or 12. This is not enforced in Synergetic, so you must check the export file to ensure no students prior to Year 10 are included. |
O | Semester | Semester. |
Key configuration details |
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Optional |
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P | Contact/Teacher Family Name | Given name of the staff member teaching the class. |
Key configuration details |
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Mandatory (When Given name or registration number is specified) |
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- This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
- This field has a maximum field length of 30 characters.
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Q | Contact/Teacher Given Name | Given name of the staff member teaching the class. |
Key configuration details |
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Mandatory (When Family name or registration number is specified) |
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- This value is defined using the community member information stored on the Staff tab of Class Maintenance. See Class Maintenance - Staff tab.
- This field has a maximum field length of 30 characters.
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R | Contact/Teacher Registration Number | Registration number issued by the Teacher Registration Board of Western Australia (TRBWA). |
Key configuration details |
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Optional |
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- This value is defined using the Registration Number field on the School tab of Staff Maintenance. See Staff Maintenance - School tab.
- Registration Number field on the School tab of Staff Maintenance is populated with:
- the Staff Maintenance > Check tab row that has:
- a Synergy Meaning of Registration
- the latest end date
- or if there are 2 or more records with the same end date the last entered record.
- This field has a maximum field length of 15 characters.
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S | Class Identification | Class code. |
Key configuration details |
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Optional |
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- This value is defined using the Class code defined for the class using Class Maintenance.
- This value has a maximum field length of 20 characters.
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T | Commencing Course Identifier | Leave this field blank. |
U | Enrolment Activity Start Date | Class start date. |
Key configuration details |
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Mandatory |
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- This value is defined using the Start field on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
- This field has a maximum field length of 10 characters.
- This field has the format dd/mm/yyyy.
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V | Enrolment Activity End Date | Class end date. |
Key configuration details |
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Optional |
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- This value is defined using the Stop field on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
- This field has a maximum field length of 10 characters.
- This field has the format dd/mm/yyyy.
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W | Delivery Mode Identifier | Delivery mode for the class. |
Key configuration details |
Mandatory |
- This field is defined using the Delivery Mode field on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
- This field has a maximum field length of 2 characters.
- This field can have a value of either:
- 10 - classroom-based - 20 - electronic-based - 30 - employment-based - 40 - other delivery (e.g. correspondence) - 90 - not applicable.
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X | Trainee/Apprenticeship Contract ID | Leave this field blank. |
Y | Enrolment Activity | Whether the student is enrolled in the course. |
Key configuration details |
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Mandatory |
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- This value is defined using the Start and Stop fields on the matching student entry on the Students tab of Class Maintenance. See Class Maintenance - Students tab.
- This value is E (Enrolled) when the Process Date entered on the WA SCSA tab of the Import/Export Student Data window is between the Start and Stop dates. See Import_Export Student Data - WA SCSA tab.
- This value is W (Withdrawn) when the above statement is false.
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Z | Study Reason Identifier | Leave this field blank. |
AA | VET Type | Leave this field blank. |
AB | Qualification Enrolment | Leave this field blank. |
AC | School Based Apprenticeship/Traineeship | Leave this field blank. |
AD | VET USI | VET Unique Student Identifier. |
Key configuration details |
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Optional |
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