Manually receipting stock

Based on how business units are configured, stock is:

  • received manually
  • integrated with creditor invoice entry
  • integrated with purchase order receipts.

Use the Receive Item Stock window to manually receipt stock into the business unit.
After entering a stock receipt:

  • the stock level is adjusted
  • a new receipt record is created
  • the average cost field is updated.

Note: Receipting stock has no effect on the general ledger. Enter a general ledger journal if you need to record financial transactions.

 Opening the Receive Item Stock window

To open the Receive Item Stock window:

  1. Either open the:
    • Item Maintenance - Stock tab, then click .
    • Item Maintenance - Receipts tab, then click.
    The Receive Item Stock window is displayed.

Receive Item Stock window - key fields and buttons




Business Unit

Select the business unit to receive stock for the selected item.
To configure business units, see the Synergetic Financial Configuration - Business Units tab in the Finance manual.


Date the goods were received.


Quantity received.
Important: The Quantity and Unit Cost fields affect the average cost of the item.

Unit Cost

Unit cost for the purchased item, excluding tax.
Warning: If you do not know the actual unit cost when processing purchase order receipts, this can change the average cost. For example, this occurs if goods are received using a delivery docket instead of an invoice. The last receipt cost or average cost is used rather than the actual unit cost.

Note: A negative unit cost cannot be entered.

Extended Cost

Extended cost of the goods supplied, calculated by multiplying the quantity supplied and the unit cost.

Creditor ID

Synergetic identifier for the:

  • supplier that you normally order this stock item from
  • owner of the stock if this is a consignment item.

Note: To populate the Creditor ID field, click and select the creditor using the Creditor Search window.

Order Number

Purchase order number.


Line number on the purchase order.




Select the supplier using the Creditor Search window.