Searching for purchase orders

Use the Set Purchase Order Search Criteria window to search for purchase orders. Enter the information that you have about the purchase order in the appropriate field, then click to search. See Searching in the Introduction manual for details on how to use the search tools.

Note: If the purchase order is not found, click to add a new purchase order from this window. See Creating new purchase orders.

Opening the Set Purchase Order Search Criteria window

To open the Set Purchase Order Search Criteria window:

Select Module > Creditors > Purchase Order Maintenance.
The Set Purchase Order Search Criteria window is displayed.
Tip: You can also access the creditor functions by clicking .

Set Purchase Order Search Criteria window key fields and buttons
Order area fields

Field	Description
Business Unit	Search for the business unit that raised the purchase order.
Use defaults for: Requester Authoriser Super Authoriser	Use default values for the requester, authoriser and super authoriser.
Order Number	Search for a purchase order number.
Order Date	Search for a purchase order by order date.
Required Date	Search for a purchase order by the date the items are required.
Requisition Number	Search for a purchase order by requisition number.
G/L Sub Allocation	Search for the general ledger sub-allocation code the purchase order is assigned to.
Order Status	Search for a purchase order by order status. Values include: Cancelled On Order Partially Filled Completed.
Order Line Status	Restrict your search to orders with a line status of: Cancelled Filled Pending.
Ordered by ID	Search for a purchase order by the orderer's Synergetic ID number.
Printed	Restrict your search to either only: printed purchase orders unprinted purchase orders.
Ordered By Comment LIKE	Search for a purchase order by description. Note: This search returns all descriptions similar to the one you enter.

Item area fields

Field	Description
Item Code	Search for a purchase order by item code.
Item Description LIKE	Search for a purchase order by description. Note: This search returns all descriptions similar to the one you enter, ignoring capitalisation. For example, BOOK will find book, BOOK, books and textbook.

Creditor area fields

Field	Description
Creditor ID	Search for a purchase order by creditor ID.
Company	Search for a purchase order by the name of the company supplying the items.
Surname	Search for a purchase order by the surname of the individual supplying the items.

Authorisation area fields

Field

Description

Authorisation Status

Search for a purchase order by authorisation status. Values include:

Authorised
Denied
Requested
Review.

Authoriser Surname

Search for a purchase order by the surname of the person who authorised the purchase order.

Authoriser Comment LIKE

Search for a purchase order by description.
Note: This search returns all descriptions similar to the one you enter.

Buttons

Button	Description
	Opens the Creditor Search window, the Stock Item Search window or the Find Name on Community window. Use to locate creditor ID numbers, stock item numbers or staff ID numbers.
	Creates a new purchase order. See Creating new purchase orders.
	Opens a Custom Search Form if one has been created. See Using custom search forms in the Introduction manual.