Some aspects of the attendance function can be configured to suit your organisation's needs.
The attendance configuration settings:
- Are used in the attendance function, particularly the Attendance window. See Attendance window in the Attendance and absence events manual.
- Can be searched for based on the Key 1 value attendance in Configuration File Maintenance. See Maintaining configuration files.
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Key configuration settings
Configuration setting | Description | See |
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AddAnyStudentFlag | Used to determine whether students can be added informally to the class when marking attendances on the Attendance window. | |
AllowFutureEntry | Used to determine whether teachers can mark attendance before a class is scheduled to start. | |
Attendances: CheckSemesterDates | Used to check classes being marked and display a warning if the class does not fall within the defined semester dates for the year level. | |
Attendances: DefaultAttended | Used to determine whether scheduled attendances default to absent or attended. | |
Attendances: |
ShowDeleteButtonFlag | Used to determine whether students can be deleted from the class when marking attendances on the Attendance window. |
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BeforeClassStartsMinutes | Used to set a grace period before class when teachers can mark attendance if AllowFutureEntry is set to false. |
CancelClassCreates-AttendandanceRecords | Used to determine whether attendance records are created for cancelled classes. |
CheckValidEarlyDepartureFlag | Used to determine whether a check is performed to ensure that submitted early departure times are within specific class times. |
CheckValidEarlyDepartureMessage | Used to determine the message displayed when submitted early departure times are not within specific class times. |
CheckValidLateArrivalFlag | Used to determine whether a check is performed to ensure that submitted late arrival times are within specific class times. |
CheckValidLateArrivalMessage | Used to determine the message displayed when submitted late arrival times are not within specific class times. |
ConfirmStudentsPresentPromptFlag | Used to determine whether students are listed when a user confirms attendances on the Attendance window. |
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ConfirmStudentsPresent-PromptShowPresentFlag | Used to determine whether students listed when a user confirms attendances on the Attendance window are either those that have been marked:
| ConfirmStudentsPresentPromptShowPresentFlag configuration setting |
ContactMinutes | Used to determine the length of the school day for the calculation of Absence Factors. |
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CreateDaysThreshold-AttendanceOfficer | Used to determine the maximum number of days after a class that attendances can be created by Attendance Officers. |
CreateDaysThreshold-ErrorMessage | Used to determine the message displayed to staff members attempting to submit attendances outside the allowed threshold. |
CreateDaysThreshold-Teacher | Used to determine the maximum number of days after a class that attendances can be marked by teachers. |
DefaultAttendedMode | Used to determine the initial condition of the Attended field on the Attendance window. |
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DefaultAttendanceOfficerFlag | Used to force the user to mark attendances in Attendance Officer mode only. |
EditDaysThreshold-AttendanceOfficer | Used to set the number of days within which class attendances can be changed by the Attendance Officer.
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EditDaysThreshold-ErrorMessage | Used to set the message displayed to staff members attempting to edit attendances outside the allowed threshold. |
EditDaysThreshold-Teacher | Used to set the number of days within which class attendances can be changed by a teacher.
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EnableAttendanceOfficer-ModeFlag | Used to determine whether the Attendance Officer and Teacher modes are displayed on the Set Attendance Search Criteria window.
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EnableHold-Flag | Used to determine whether class attendances can be put on hold on the Attendance window. |
HideFileYearAndSemester | Used to determine if the File Year/Semester/Term controls are displayed on the Attendance Maintenance search window. |
HideTimetableClashMessage | Used to suppress the timetable clash message when students sign themselves in for classes. | |
IconAlertsDisplay | Used to determine the widthof the Alerts column and whether it is displayed in the Attendance window. |
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LateAndNotPresent-WriteLateTimeFlag | Used to determine the time used when creating an absence event, when adding a late entry on the Attendance window.
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LateAndNotPresent-WriteLateTypeFlag | Used to determine whether a late arrival entered on the Attendance window creates an absence event with either a late or unknown absence type.
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LateAndPresent- |
CreateAEFlag | Used to determine whether to create an absence event if the student arrived late but has been marked present on the Attendance window.
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MakeLateNotPresent-ThresholdMinutes | Used to automatically change a student's attendance record from late to not present if after the set time. |
ModifyAttendancePromptReasonFlag | Used to determine whether a reason is required if an attendance record is changed on the Attendance window.
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MultiPeriod:Enable | Used to determine whether multi-periods are enabled. | |||||||
MultiPeriod:MaxInterval | Used to specify the maximum break between two classes that still allows them to be treated as multi-periods. |
OverlayNonAttendReason-ThresholdMinutes | Used to set the number of minutes that is used when searching for nonattendance reasons on the Attendance window for possible overlaps with:
| OverlayNonAttendReasonThresholdMinutes configuration setting |
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ShowClassStatus | Used to determine whether the Class Status field (column) is displayed on the Attendance window. | |||||||
ShowPossible-AbsenceCode | Used to determine whether the Possible Absence Type field (column) is displayed on the Attendance window.
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ShowPossible-Description | Used to determine whether the Possible Description field (column) is displayed on the Attendance window.
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ShowPossible- |
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NonAttendFirstFlag | Used to determine the order that the attendance records are displayed on the Attendance window, when modifying a class that has already been marked. | |
ShowPossible- |
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NonAttendReason | Used to determine whether the Possible Non Attend Reason field (column) is displayed on the Attendance window.
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ShowPossible-ReasonCode | Used to determine whether the Possible Reason Code field (column) is displayed on the Attendance window.
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TreatBlankAsAttendedFlag | Used to determine whether the first click on the Attended field on the Attendance window is either:
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UserFlags | Used to specify user-defined fields (columns) to be included in the grid area of the Attendance window.
.gif) Up to five additional user-defined fields (columns) can be defined. |
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