General Ledger Sub-Allocation Maintenance - Actual tab

Use the Actual tab to view income and expenditure for this sub-allocation code.

Opening the Actual tab

To open the General Ledger tab:

Select Module > General Ledger > G/L Sub-Allocation Maintenance from the main menu.
The Set General Ledger Sub-Allocation Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking .
Search for the general ledger sub-allocations. See Searching for general ledger sub-allocations.
The General tab of the General Ledger Sub-Allocation Maintenance window is displayed.
Click the Actual tab.
The Actual tab of the General Ledger Sub-Allocation Maintenance window is displayed.
Either:
• Type the G/L Year and click .
• Click on the up or down arrow on the G/L Year field.
The window is redisplayed with data for the selected G/L Year.

General Ledger Sub-Allocation Maintenance - Actual tab key fields and buttons
Fields

Field	Description
G/L Year	Select to filter the general ledger year. Either: Type the G/L Year and click . Click on the up or down arrow on the G/L Year field.

Grid area fields

Field	Description
Month	Budget month.
Movement	Movement within the month. A positive value represents a debit and a negative amount represents a credit.
Running Balance	Running balance of the income and expenditure for the month.
L/Y Movement	Journals summarised by month for all G/L activity allocated to this sub-allocation code, from the prior year.

Buttons

Button	Description
	Refresh the information in the grid from the database. Use this if someone else is maintaining budgets or entering journals and you want to view the updated details.