Chart of Accounts Maintenance - Budget_Actual tab

Use the Budget/Actual tab to view the movements in the budget and to view actual income and expenditure against the budgeted amounts summarised for this chart of accounts code.
Note: Budgets and actual data is recorded against individual general ledger account codes. You can load your budget from a spreadsheet. See Importing general ledger budgets.

Opening the Budget/Actual tab

To open the Budget/Actual tab:

Select Module > General Ledger > Chart of Accounts Maintenance from the main menu.
The Set Chart of Accounts Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking .
Search for the chart of accounts classification. See Searching for GL chart of accounts codes.
The General tab of the Chart of Accounts Maintenance window is displayed.
Click the Budget/Actual tab.
The Budget/Actual tab of the Chart of Accounts Maintenance window is displayed.
Either:
• Type the G/L Year and click .
• Click on the up or down arrow on the G/L Year field.
Budgets and actuals for the selected general ledger year are displayed.

Chart of Accounts Maintenance - Budget/Actual tab key fields and buttons
Fields

Field	Description
G/L Year	Select to filter the general ledger year. Either: Type the G/L Year and click . Click on the up or down arrow on the G/L Year field.

Grid area fields

Field	Description
Month	Budget month.
Movement	Movement within the month.
Running Balance	Running balance at the end of each month based on monthly movements. Note: Balance sheet accounts can commence with an opening balance added to the first month.
Budget	Budgeted amount for the month.
Budget Approved	Approved budget for the month.
Budget Cash	Additional budget field that can be used to store cash flow movement by month for individual general ledger accounts as opposed to normal accrued postings.
LY Movement	Journals summarised by month for all general ledger accounts allocated to this COA code for the prior year.

Buttons

Button	Description
	Refresh the information in the grid from the database. Use this if someone else is maintaining budgets.