Division Maintenance - Journals tab

Use the Journals tab to view the general ledger journals that apply for the selected division.

Opening the Journals tab

To open the Journals tab:

Select Module > General Ledger > Division Maintenance from the main menu.
The Set Division Search Criteria window is displayed.
Tip: You can also access General Ledger functions by clicking .
Search for the division. See Searching for general ledger divisions.
The General tab of the Division Maintenance window is displayed.
Click the Journals tab.
The Journals tab of the Division Maintenance window is displayed.
Either:
• Type the G/L Year and click .
• Click on the up or down arrow on the G/L Year field.
Journals for the selected general ledger year are displayed.

Division Maintenance - Journals tab key fields and buttons
Fields

Field	Description
G/L Year	Select to filter the general ledger year. Either: Type the G/L Year and click . Click on the up or down arrow on the G/L Year field.

Grid area fields

Field	Description
Date	Date of the general ledger journal.
G/L Code	General ledger account code.
Journal Description	Description of the journal.
Amount	Amount excluding tax. Note: Debits are shown as positive amounts and credits are shown as negative amounts.
Tax Code	Code used to determine the tax applicable to this journal.
Tax	Tax calculated using the Amount and the Tax Code values.
Balance	Running account balance.
Posting No	Posting number for the transaction.
Source	Synergetic program that is the source of the posting.
Order No	Purchase order number.
Receipt No	Receipt number.
ID	Synergetic ID of the person or company that the transaction relates to.
Name	Name of the person or company that the transaction relates to.
Seq	Unique sequence number of the transaction.
Sub Alloc	General ledger sub-allocation code.
Deb Trans	Debtor transaction sequence.
Cred Trans	Creditor transaction sequence.
Pay Code	Payroll pay code.
Sale Inv No	Sale invoice number.
Inv No Issued	Invoice number issued from Debtors or General Ledger module.
Inv Line Desc	Line description printed on the invoice.
Rvrs Jnl Seq	Reversing transaction reference.
Income	Selected if this is an income transaction for tax purposes.
Classif'n Code	Classification code for tax purposes.
Adjustments	Selected if the journal adjusted tax for a prior period.
BAS Posting	Posting number if the transaction has been posted to the BAS.

Buttons

Button

Description

Refresh the information in the grid from the database.
Use this if:

you change the G/L Year and need to refresh the data
someone else is maintaining budgets.

Launch into Community Maintenance based on the Synergetic ID of the person that the selected transaction relates to.
See Maintaining community members in the Community manual.