Stocktaking using the Item Stocktake report

To record the stocktake using the Item Stocktake report:

1. Select Module > Sales > Item Stocktake.
   If there are no open stocktakes, the Create New Stocktake window is displayed. Otherwise, the Item Stocktake window is displayed - skip to step 8.
   
2. Select the Business Unit to perform the stocktake for, if it is different to that displayed.
3. Change the Process Date if the effective date of the stocktake is different to today's date.
   
   Note: You can reprint an existing Item Stocktake report at this stage. See Reprinting Item Stocktake reports.
   
   
4. Click .
   The following dialog is displayed.
   
5. Click .
   The Item Stocktake report is displayed.
   
6. Print the report.
7. Click to close the Item Stocktake report window.
   The Item Stocktake window is displayed.
   
8. Select an item on the report to stocktake.
9. Physically count the stock.
10. Write the count on the report.
11. Repeat steps 8 through 10 for each item.
12. For each item listed on the report, type the stock count number into the corresponding Count fields on the Item Stocktake window.
13. Depending on your organisation's stocktaking policy, recount any items where the count is different to the Stock On Hand field. That is, where the Adjust value for an item is not zero.
    
    Note: Stock adjustments are not created until the stocktake is closed off.
    
    
14. Click when the stocktake is complete.
    The following dialog window is displayed.
    
15. Click .
    The Item Stocktake report is printed to your default printer and the following message is displayed. 
    
16. Click .
    The Item Stocktake window is closed.
17. Create any adjustment G/L journals you require. See Entering general ledger journals in the General ledger manual.
    For example, depending on how your organisation manages inventory you can:
    • create a G/L journal from the stock control (balance sheet) account to the stock movement (profit and loss) account
    • optionally also do a secondary G/L journal to a stock write off account.