Creditor Invoice Entry - Order Details tab

Use the Order Details tab to:

maintain line item details
select line items that are being paid by this invoice and are to be allocated to general ledger accounts
view a list of all detail lines that are yet to be selected and allocated to a general ledger account.

Opening the Order Details tab

To open the Order Details tab:

Open the Purchase Orders tab. See Creditor Invoice Entry - Purchase Orders tab.
The Purchase Orders tab of the Creditor Invoice Entry window is displayed. The Order Details tab appears on the right of the Purchase Orders tab.
Click the Order Details tab.
The Order Details tab of the Creditor Invoice Entry window is displayed.

Processing line items
To process line items on the Order Details tab, either:

Click one of the Show selections.
The line items are displayed for the selected purchase order.
Modify each of the details of the line items, as required. See Receiving goods against a purchase order in the Purchase orders manual.
Select line items to process. Either:
• Select the Process field for each of the required line items.
• Click Select All to select all items shown for the purchase order.

Note: We recommend you process order items with the same general ledger code at the same time. Order items are allocated to the general ledger account with the same description as the first item. If you process order items with different general ledger codes at the same time, all items will be allocated to the general ledger code of the first item.
The selected line items are copied to the G/L Allocations tab. See Creditor Invoice Entry - G/L Allocations tab.

Creditor Invoice Entry - Order Details tab key fields and buttons
Fields

Field	Description
Show	Filter the search results to limit the number of purchase orders displayed.
	Selection	Description
	Not allocated	Display only line items that have not been allocated for the selected purchase order.
	Allocated	Display only line items that have been allocated for the selected purchase order.
	Completed	Display only line items that have been completed for the selected purchase order.
	All this Order	Display all line items for the selected purchase order.
Items Received With Invoice	Whether or not the items are to be recorded as received when the invoice is processed. For example, items may have already been recorded as received in Purchase Order Entry.

Grid area fields

Field	Description
Order No	Purchase order number for the selected purchase order.
Line	Line number on the order of the stock item.
Status	Status of the line item. Values include: Pending Filled.
Description	Description of the item.
G/L Code	General ledger code.
G/L Sub	General ledger sub-allocation code.
Qty Ord	Quantity of the item ordered.
Ext Cost Ord	Extended cost of the goods ordered. This is calculated by multiplying the quantity ordered by the unit cost ordered.
Tax Ord	GST included in the order cost.
Process	Select to process the line item. See Processing line items above.
Item Code	Organisation's item code.
Supplier Item Code	Creditor's item code.
Tax Code	Tax code.
Origin	Origin of the items supplied.
Creditor ID	Creditor's Synergetic ID number.

Buttons

Button	Description
	Select all line items to process.
	Updates the purchase order status to received. See Receiving items using the Order Details tab.
	Perform an action on the posting that this creditor invoice belongs to. See Creditor invoice posting actions for more details.