Modifying all day absences

You can modify an absence event if the details have changed. For example, an all day absence event created for a student on holiday for a week can be modified if the student returns from holiday sooner.

Outlined below is information on:

• restrictions when modifying a multi-day absence, created using the all day mode
• an alternative method of configuring Synergetic so that these restrictions do not occur.

Restrictions on modifying an all day absence event

Synergetic restricts you from modifying the Day of Absence fields when students are marked as not attending on the Attendance window, as each nonattendance record is linked to the corresponding day of the absence event.

In the following example, Julia Bennett has:

• an all day absence event created for two days of a family holiday
• been marked as absent from class on the 5th June and 6th June.
  
  
  Tip: You can click the History tab to view previous modifications to the selected absence event.
  

When modifying an absence event's dates, Synergetic checks whether any nonattendance records exist.

If nonattendance has already been marked for the student and you attempt to:

• change one or both of the Day of Absence fields, the nonattendance is changed to a slip
• delete the Day of Absence fields, Synergetic displays a window to confirm the deletion and changes the nonattendance to a slip.

Alternative approach to modifying an all day absence event

The default is to create a single absence event for a multi-day absence event, using the all day mode

For example, Angelo Adamski is on an overseas holiday from the 30/06 until 4/07.

When the ExplodeMultiAllDayEventsFlag is set to true in Configuration File Maintenance, you can avoid the restriction outlined earlier. See ExplodeMultiAllDayEventsFlag configuration setting in the System maintenance manual.

For example, Amanda Adamski is on an overseas holiday from the 24/06 until 27/07 but this is represented as several all day absences.