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Use the MOE tab to process:

validate Roll returns including:
- validating student data
generate
- generating roll returns
preview
- previewing roll return aggregate reports
request
- requesting approval of roll return aggregate reports
view
- viewing roll return aggregate reports submitted for approval
reject
- rejecting roll returns
approve
- approving and
send
- sending eReturns to the NZ MOE
connect
- connecting to the NZ MOE web service
export
- exporting roll return aggregate reports for audit purposes.
  
  Also, see Roll returns Overview.
Attendance Survey. See Processing the NZMOE Attendance Survey.
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Note: Changing the Year field to a year prior to 2017 displays the pre-2017 fields and buttons. See Import/Export Student Data - MOE tab (pre-2017).

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title	Opening the MOE tab

To open the MOE tab:

Select Module > Students > Student Data Import/Export from the main menu.
The Curriculum CouncilWA SCSA tab of the Import/Export Student Data window is displayed.

Tip: You can also access the student import and export functions by clicking .
Click the MOE tab.
The MOE tab of the Import/Export Student Data window is displayed.
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Import/Export Student Data - MOE tab key fields and buttons Fields

Common fields and buttons

Field

Description

Year

Current year.

Note: Changing the Year field to a year prior to 2017 displays the pre-2017 fields and buttons. See Import/Export Student Data - MOE tab (pre-2017) in the Roll returns manual.

Term

Current term.

Note: 'Term' could mean 'semester' or 'reporting period' at your organisation.

Campus

If your school has multiple school numbers and types, then select the Campus from the drop-down list. This can occur in some multi-campus or multi-school environments.

If your school is not multi-school you should not select a campus when running Student Data Import/Export.

See

See Ensuring roll return settings are correct in the Roll returns manual.

Process Type

Type of file to be processed.

You can select:

Roll Return to display the Roll return fields and buttons
Attendance to display the Attendance file fields and buttons.

Buttons

Button	Description
Image Added	Close the Import/Export Student Data window.

Roll returns fields and buttons

Note: You need to select Roll return using the Process Type field to view these fields and buttons.

Fields

Field	Description
Return Period	Month the return is created for. Either: March July. Note: Roll returns are also performed for June and September by State and State integrated schools with students in year 9 and above.
Count Date	Roll count date for the selected return period.
Generation Date	Generation date of the current roll return. See Generating roll returns.
Roll Return Type	Type of roll return. Roll returns are set to: DRAFT when generated before the start of the roll count period OFFICIAL when generated during the roll count period. See Generating roll returns.
Students Included	Number of students included in the roll return.
Students Not Included	Number of students not included in the roll return.
Validation Warnings	Number of warnings identified by the student data validation process.
Validation Errors	Number of errors identified by the student data validation process.
Approval Status	Approval status of the roll return. For example, Ready for approval.
Reports to View	List of roll return aggregate reports that can be previewed. The reports you select are based on your type of organisation. See Roll return aggregate reports.
Directory	Name and location of the .MOE output file.
eReturn Debug Mode	Select this field to save the response to the eReturn as an XML file for debugging purposes.
Allow send	Select this field to allow the eReturn to be sent when the eReturn Debug Mode field is selected.

Grid area fields

Field	Description
Select	Select the roll return aggregate report for previewing.
Report Code	Code assigned to the roll return aggregate report by the NZ MOE.
Report Name	Name of the roll return aggregate report.
Correct	Whether the roll return aggregate report has been marked as correct by the Preparer. Tip: You can click Image Modifiedon the NZ MOE Report Viewer window to clear the Correct grid area field and re-review a report. See NZMOE Report Viewer window.
Confirmed	Whether the report has been confirmed to be correct by the Approver. See Viewing reports submitted for approval. Tip: You can click on the NZ MOE Report Viewer window to clear the Correct grid area field and re-review a report. See NZMOE Report Viewer window.

Buttons

Button	Description
Image Modified	Run the student data validation process. See Validating student data.
Image Modified	Run the roll return generation process. See Generating roll returns.
Image Modified	Preview the roll return aggregate reports to ensure the student data is correct. See Previewing roll return reports.
Image Modified(Preview reports)	Preview the selected roll return aggregate reports to ensure the data is accurate. See Previewing roll return reports.
Image Modified	View the options for requesting roll return approval. See Requesting roll return approval.
Image Modified	Request for the roll return aggregate reports to be approved by your organisation's Approver. See Requesting roll return approval.
Image Modified	Show all approvers for the current roll return.
Image Modified	View the roll return aggregate reports submitted for approval to confirm the student data is correct. See Viewing reports submitted for approval.
Image Modified(View reports)	View the selected roll return aggregate reports to ensure the data is accurate. See Viewing reports submitted for approval.
Image Modified	Approve and send the current roll return. See Approving and sending roll returns.
Image Modified	Approve the roll return. See Approving and sending roll returns.
Image Modified	Reject the roll return. See Rejecting roll returns.
Image Modified	View the buttons used to configure and test the eReturn connection.
Image Modified	Test the connection with the NZ MOE web service. See Connecting to the NZ MOE web service. If unsuccessful, check the configuration. See: NZMOE eReturn window SMS data exchange set up and configuration.
Image Modified	View or update the data exchange configuration. Data exchange is used for: sending the .MOE file to the NZ Ministry of Education during the roll returns process checking or getting student NSNs for individual students from the ENROL web site. See NZMOE eReturn window.
Image Modified	View the export area fields and buttons. See Exporting roll return reports.
Image Modified	Browse folders to select a file location for the roll return files.
Image Modified	Export the roll return reports for audit purposes. See Exporting roll return reports.
Image Modified	Close the Import/Export Student Data window.

Attendance fields and buttons

Note: You need to select Attendance using the Process Type field to view these fields and buttons.

Important: You can configure Synergetic to process the attendance survey for schools with a single school name and number or schools with multiple school names and numbers for different campuses using the NZMOE SchoolName and NZMOE SchoolNumber configuration settings. Where multiple campuses are used, you must process the attendance survey file for each campus. For more information about processing the Attendance Survey, see Processing the NZMOE Attendance Survey.

Fields

Field	Description
School Number	NZ MOE School number. Note: This field is read-only. You can use the NZ MOE SchooNumber configuration setting to configure the school number for: Schools with a single school number Schools with multiple school numbers for different campuses. See SchoolNumber configuration setting (NZMOE).
School Name	NZ MOE School name. Note: This field is read-only. You can use the NZ MOE SchooName configuration setting to configure the school name for: Schools with a single school number Schools with multiple school numbers for different campuses. See SchoolName configuration setting (NZMOE).
Survey Start Date	Start date of the attendance survey. Note: This date defaults to Monday of the current week.
Survey End Date	End date of the attendance survey. Note: This date defaults to Friday of the current week.
Directory	File location for the Attendance Survey csv file.

Buttons

Button	Description
Image Added	Select and delete a MOE process and its accompanying MOE file.
Image Added	Test the connection with the NZ MOE web service. The following dialog is displayed if the connection is successful. Image Added If not successful, check the configuration. See: NZMOE eReturn window SMS data exchange set up and configuration.
Image Added	View or update the data exchange configuration. Data exchange is used for: sending the .MOE file to the NZ Ministry of Education during the roll returns process checking or getting student NSNs for individual students from the ENROL web site. See NZMOE eReturn window.
Image Added	Generate the attendance file.

Versions Compared

Old Version 25

New Version 26

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