Import_Export Student Data - MOE tab (Roll returns)

Use the MOE tab to:

validate student data
generate roll returns
preview roll return aggregate reports
request approval of roll return aggregate reports
view roll return aggregate reports submitted for approval
reject roll returns
approve and send eReturns to the NZ MOE
connect to the NZ MOE web service
export roll return aggregate reports for audit purposes.

Note: Changing the Year field to a year prior to 2017 displays the pre-2017 fields and buttons. See Import/Export Student Data - MOE tab (pre-2017).

Opening the MOE tab

To open the MOE tab:

Select Module > Students > Student Data Import/Export from the main menu.
The Curriculum Council tab of the Import/Export Student Data window is displayed.

Tip: You can also access the student import and export functions by clicking .
Click the MOE tab.
The MOE tab of the Import/Export Student Data window is displayed.

Import/Export Student Data - MOE tab key fields and buttons
Fields

Field	Description
Year	Current year. Note: Changing the Year field to a year prior to 2017 displays the pre-2017 fields and buttons. See Import/Export Student Data - MOE tab (pre-2017).
Term	Current term. Note: 'Term' could mean 'semester' or 'reporting period' at your organisation.
Campus	If your school has multiple school numbers and types, then select the Campus from the drop-down list. This can occur in some multi-campus or multi-school environments. If your school is not multi-school you should not select a campus when running Student Data Import/Export. See Ensuring roll return settings are correct.
Return Period	Month the return is created for. Either: March July. Note: Roll returns are also performed for June and September by State and State integrated schools with students in year 9 and above.
Count Date	Roll count date for the selected return period.
Generation Date	Generation date of the current roll return. See Generating roll returns.
Roll Return Type	Type of roll return. Roll returns are set to: DRAFT when generated before the start of the roll count period OFFICIAL when generated during the roll count period. See Generating roll returns.
Students Included	Number of students included in the roll return.
Students Not Included	Number of students not included in the roll return.
Validation Warnings	Number of warnings identified by the student data validation process.
Validation Errors	Number of errors identified by the student data validation process.
Approval Status	Approval status of the roll return. For example, Ready for approval.
Reports to View	List of roll return aggregate reports that can be previewed. The reports you select are based on your type of organisation. See Roll return aggregate reports.
Directory	Name and location of the .MOE output file.
eReturn Debug Mode	Select this field to save the response to the eReturn as an XML file for debugging purposes.
Allow send	Select this field to allow the eReturn to be sent when the eReturn Debug Mode field is selected.

Grid area fields

Field	Description
Select	Select the roll return aggregate report for previewing.
Report Code	Code assigned to the roll return aggregate report by the NZ MOE.
Report Name	Name of the roll return aggregate report.
Correct	Whether the roll return aggregate report has been marked as correct by the Preparer. Tip: You can click on the NZ MOE Report Viewer window to clear the Correct grid area field and re-review a report. See NZMOE Report Viewer window.
Confirmed	Whether the report has been confirmed to be correct by the Approver. See Viewing reports submitted for approval. Tip: You can click on the NZ MOE Report Viewer window to clear the Correct grid area field and re-review a report. See NZMOE Report Viewer window.

Buttons

Button	Description
	Run the student data validation process. See Validating student data.
	Run the roll return generation process. See Generating roll returns.
	Preview the roll return aggregate reports to ensure the student data is correct. See Previewing roll return reports.
(Preview reports)	Preview the selected roll return aggregate reports to ensure the data is accurate. See Previewing roll return reports.
	View the options for requesting roll return approval. See Requesting roll return approval.
	Request for the roll return aggregate reports to be approved by your organisation's Approver. See Requesting roll return approval.
	Show all approvers for the current roll return.
	View the roll return aggregate reports submitted for approval to confirm the student data is correct. See Viewing reports submitted for approval.
(View reports)	View the selected roll return aggregate reports to ensure the data is accurate. See Viewing reports submitted for approval.
	Approve and send the current roll return. See Approving and sending roll returns.
	Approve the roll return. See Approving and sending roll returns.
	Reject the roll return. See Rejecting roll returns.
	View the buttons used to configure and test the eReturn connection.
	Test the connection with the NZ MOE web service. See Connecting to the NZ MOE web service. If unsuccessful, check the configuration. See: NZMOE eReturn window SMS data exchange set up and configuration.
	View or update the data exchange configuration. Data exchange is used for: sending the .MOE file to the NZ Ministry of Education during the roll returns process checking or getting student NSNs for individual students from the ENROL web site. See NZMOE eReturn window.
	View the export area fields and buttons. See Exporting roll return reports.
	Browse folders to select a file location for the roll return files.
	Export the roll return reports for audit purposes. See Exporting roll return reports.
	Close the Import/Export Student Data window.