Pastoral Care - Contacts tab

Use the Contacts tab to maintain a list of community members to contact regarding the pastoral care item.

Opening the Contacts tab

To open the Contacts tab:

Select Students > Pastoral Care Maintenance from the SynWeb main menu.
The Pastoral Care Maintenance window is displayed.
Click:
• the icon next to the pastoral care item you want to edit
• the icon next to the student you want to create a new pastoral care item for.
The Details tab of the Pastoral care window is displayed.

Tip: You can also access the Pastoral care window from the Pastoral Care navigation bar in Current Student Maintenance. See Current Student Maintenance - Pastoral Care bar.
Click the Contacts tab.
The Contacts tab of the Pastoral care window is displayed.

Pastoral care - Contacts tab key fields and buttons
Fields

Field

Description

Add Contact

Select a contact to add to the pastoral care item.

Tip: Select All of Student Name's Teachers to email all staff entered as teachers. See luStaffCategory lookup table in the Synergetic System maintenance manual.

Grid area fields

Field	Description
Contact Name	Name of the contact.
Email	Select to include this contact in emails about the pastoral care item. Once the contact is selected, select the sending method from the drop-down list. You can select: To for the main recipients of the email CC for recipients that need to be notified about the email BCC for recipients that need to be privately notified about the email.
Attended	Select if this community member attended the meeting or discussion about the pastoral care item.
Read	Indicates if the contact has read the communication.
#	Click the delete icon to remove this contact from the pastoral care item.

Buttons

Button	Description
	Add the selected contact to the pastoral care item.
	Create a new contact to add to the pastoral care item.
	Clear all contacts from the pastoral care item.
	Email the pastoral care item to the selected contacts.

Common fields

Field	Description
Student name	Name of the student the pastoral care item is for.
Classification	Classification for the pastoral care item.
Type	Type of pastoral care item.
Category	Category of the pastoral care item.
Class	Class the pastoral care item is initiated from.
Method	Pastoral care method for the item.
Initiator	Initiator of the pastoral care item.
Date	Date the pastoral care item was created.
Follow up	Whether or not the pastoral care item requires a follow up.
Follow Up Date	Date the pastoral care item was followed up.
Confidential	Whether or not the pastoral care item is confidential.
Created by	Community member who created the pastoral care item.
Modified by	Community member who last modified the pastoral care item.
Email sent by	Community member who last sent emails regarding the personal care item.

Common buttons

Button	Description
	Apply any changes you have made to the pastoral care item.
	Close the Pastoral care window.