Pastoral Care Maintenance - Search and create tab

Use the Search and create tab to search for specific students you want to create pastoral care items for.

Opening the Search and create tab

To open the Search and create tab:

Either:
• Select Students > Pastoral Care Maintenance from the SynWeb main menu.
• Click on the Attendance Maintenance Search Criteria window. See Searching for attendance records in the Attendance manual.
The Pastoral Care filters tab of the Pastoral Care Maintenance window is displayed.
Click the Search and create tab.
The Search and create tab of Pastoral Care Maintenance is displayed.

Pastoral Care Maintenance - Search and create tab key fields and buttons
Fields

Field	Description
Search	Type the first few letters of the student's first or last name.

Grid area fields

Field	Description
Student Name	Name of the student.
Student ID	Student's Synergetic ID.
Create	Click the pastoral care icon to create a new pastoral care item for this student. See Creating pastoral care items.

Buttons

Button	Description
	Search for the student.

Common fields
Student grid area fields

The students that fulfil your search or filter criteria are displayed in a grid below the search or filter areas.

Field	Description
#	Select to expand into the Student Pastoral Care Items sub-grid.
Name	Student's name.
Total Items	Total number of pastoral care items for this student.
Unread by Tutor	Number of pastoral care items that have not been read by the student's tutor.
Unread by Form	Number of pastoral care items that have not been read by the student's form leader.
Unread by House	Number of pastoral care items that have not been read by the student's head of house.
Unread by YLC	Number of pastoral care items that have not been read by the student's year level coordinator.
Report	Click to launch a hot report. See Configuring hot reports in the System maintenance manual. You can launch either: PDF Spreadsheet Word document.
Create Incident	Click the pastoral care icon to create a new pastoral care incident for this student. See Creating pastoral care items.

Student Pastoral Care Items sub-grid area fields

The Student Pastoral Care Items sub-grid displays the pastoral care items for the selected student.

Field	Description
Item Date	Date the pastoral care item was created.
Creator	Staff member who created the pastoral care item.
Class	Class the pastoral care item relates to.
Type	Type of pastoral care item.
Category	Category of the pastoral care item.
Public Details	Public details of the pastoral care item.
Private Details	Private details of the pastoral care item.
Follow Up	Whether the pastoral care item needs to be followed up.
Tutor	Student's tutor.
Form	Student's form leader.
House	Student's head of house.
YLC	Student's year level coordinator.
	Click the edit icon to edit this pastoral care item.
	Click the delete icon to delete this pastoral care item.
Mark as read	Select to mark this pastoral care item as read.
Quick Comment	Number of comments this pastoral care item has. Click to add a comment to this pastoral care item.