Notifications Maintenance - Rules Maintenance tab

Notifications are sent according to notification rules. You can create, maintain and delete notification rules on the Rules Maintenance tab.

Opening the Rules Maintenance tab

To open the Rules Maintenance tab:

Select System > Notifications Maintenance from the SynWeb main menu.
The Rules Maintenance tab of the Notifications Maintenance window is displayed.

Notifications Maintenance - Rules Maintenance tab key fields and buttons
Grid area fields

Fields	Description
Seq	Unique identifier for the notification rule.
Name	Name of the notification rule.
Method	Method of notification used. Options include: SMS Email.
Recipients	Type of community members the notification is sent to. Options include: Parents Form Teacher Tutor House Teacher Year Level Coordinator.
Incidents	Number of incidents before the notification is sent.
Campus	Campus that the notification is restricted to.
Absence Types	Absence types the notification is triggered by, if any.
Profile	Name of the profile used to send mail.
Subject	Subject line of the notification emails. (ensure this is added otherwise there can be a truncation error).
Format	Format of the notification. Note: Only text notifications are supported.
Scheduled	When the notification process is next scheduled to run.

Fields

Tip: Click to reveal the fields for editing.
The files are identical to the grid area fields, except for some additional fields.

Fields	Description
Name	Unique name for the notification rule.
Notification Method	Method of notification used, as per the Method field above. Options include: SMS Email.
Notification Source	Whether the notification is triggered by: student Absence Events unsubmitted Attendance records.
SMS Provider	SMS provider used for the notification rule. Click to maintain the SMS providers on the SMS Providers window.
After No. of Incidents	The number of incidents after which the notification is generated, as per the No. Incidents field above. For example, if an Absence notification has an After No. of Incidents value of 3, notifications are generated after the student's third absence.
Confirm Automatically	Automatically confirm two-way SMS MessageMedia messages. Note: Can only confirm if SMS content matches code in luAbsenceNotificationReply.
Year Level	Restrict this notification rule to a year level, if applicable.
Recipients	Type of community members the notification is sent to.
Absence Type	Restrict this notification rule to absences of this Absence Type.
Campus	Restrict this notification rule to a campus, if applicable.
Absence Period	Restrict this notification rule to absences that occur during this time period.
Timetable Group	Timetable group the notification rule applies to.
Not when Note Rcvd	Select to only generate notifications if a note has not been received.
Absence Reason	Restrict this notification rule to absences of this Absence Reason.
SQL Mail Profile Name	Name of the profile used to send mail, as per the Profile field above.
Not when Contact Rcvd	Select to only generate notifications if no contact has been made.
Notification Mail BCC	Additional recipients who receive blind carbon copies of the notification.
Attendance Threshold Minutes	Number of minutes after the start of each attendance period after which attendance records are considered late. For example, if the Attendance Threshold (Minutes) is 15, teachers who have not submitted their attendance records within 15 minutes of the class starting have notifications generated.
Notification Mail Format	Format of the notification, as per the Format field above.
Send Notifications Automatically	Either: select to send notifications as they are generated clear to queue notifications for review before sending.
Notification Subject	Subject line of the notification emails.
Notification Text	The body of the email or SMS notification. Note: You can use replaceable fields to personalise the notification messages. See Creating notifications.

Buttons

Button	Description
	Create a new notification rule. See Creating notifications.
	Edit the notification rule. See Creating notifications.
	Delete the notification rule.
	Schedule when the notification rule should be run.
	Send a test notification to yourself to test settings. Note: Merge fields will not be replaced from the notification subject and text.
	Save changes to the notification rule.
	Cancel changes to the notification rule.