Note: Create the notification rule first, then schedule when it should run in the Rules Maintenance tab. See Notifications Maintenance - Rules Maintenance tab.

To create a notification rule:

Select System > Notifications Maintenance from the SynWeb main menu.
The Rules Maintenance tab of the Notifications Maintenance window is displayed.
Click .
The New Notification Rule area is displayed.
Type the name of the notification rule in the Name field.
Select the Notification Method of either Email or SMS.
Select what will trigger the notification, either:

• student Absence Events
• missing Attendance records.
Select the recipients of the notification. For example, you may want to send absence events notices to a student's parents, or to their head of house.

Note: Only one recipient type can be selected per notification rule. To send notifications to an absent student's parents and to their head of house, create two separate notification rules.
Select how many incidents should occur before a notification is sent. For example, if After No Of Incidents is 3, the notification is sent after the student has had three absence events created.
Select the Year Levels, Campus and Timetable Group the notification rule applies to.
Select the Absence Type and Absence Reason the notification applies to. For example, you may want to only send notifications for unexplained absences.

Note: This field is disabled for Attendance notification events.
Select if you do not want a notification to be sent:

• when a note has been received
• when contact from the parent has been received.

Note: This field is disabled for Attendance notification events.
Select the number of minutes after the start of class before an attendance reminder is sent.

Note: This field is disabled for Absence Event notification events.
Type the name of the mail profile used by the Synergetic database in the SQL Mail Profile Name field.
Type the Subject line to appear for notification emails.

Note: This field is disabled if the SMS Notification Method is selected.

Tip: Use Replaceable Fields listed below to personalise the message to the recipient.
Type any addresses to which Blind Carbon Copies of the notification should be sent.
Select Send Automatically if you want SynWeb to send the notifications as soon as they are created.
Clear this field if you want to review them in the Queued Notifications tab and send them manually later. See Notifications Maintenance - Queued Notifications tab.

Note: Notifications are created according to the schedule configured for the notification rule. See Notifications Maintenance - Rules Maintenance tab.
Type the message to send to recipients in the Notification Text field.

Tip: Use Replaceable Fields listed below to personalise the message to the recipient.
Click .
The notification rule is created.

Replaceable fields

Note: All replaceable fields must be spelled exactly as given and typed within two curly brackets. For example, {Period}.

Subject Line replaceable fields

Field	Description
Period	The period that the absence or attendance notification refers to. For example "Period 1".
StudentGiven1	The student's given name.
StudentPreferred	The student's preferred name.
StudentSurname	The student's surname.
StudentTitle	The student's title.

Notification Text replaceable fields

Field	Description
ClassCode	Code of the class that the: student is absent from teacher has not marked attendance for.
ClassDescription	Description of the class that the: student is absent from teacher has not marked attendance for.
Period	The period that the absence or attendance notification refers to. For example "Period 1".
RecipientsGiven1	The recipient's given name.
RecipientsPreferred	The recipient's preferred name.
RecipientsSurname	The recipient's surname.
RecipientsTitle	The recipient's title.
Room	The room of the class that the: student is absent from teacher has not marked attendance for.
SchoolStaffCode	Staff code of the teacher who: reported the student's absence has not marked attendance.
StaffGiven1	Given name of the teacher who: reported the student's absence has not marked attendance.
StaffPreferred	Preferred name of the teacher who: reported the student's absence has not marked attendance.
StaffSurname	Surname of the teacher who: reported the student's absence has not marked attendance.
StaffTitle	Title of the teacher who: reported the student's absence has not marked attendance.
StudentGiven1	The student's given name.
StudentPreferred	The student's preferred name.
StudentSurname	The student's surname.
StudentTitle	The student's title.
Time	The time the class started.
TimeTableDateTime-From	The date and time the class was scheduled to start according to the timetable.