Using the Staff Schedule Maintenance window

Use the Staff Schedule Maintenance to view and maintain staff schedules and appointments.

Note: You must be a staff member at your organisation and have permissions for the REPSCH module to access and use the Staff Schedule Maintenance window. See Maintaining security permissions in the Synergetic System maintenance manual.

Note: You can maintain the days and times staff members work in Synergetic. See Staff Schedule Maintenance - Definition tab in the Synergetic Curriculum manual.

Opening the Staff Schedule Maintenance window

To open the Staff Schedule Maintenance window:

Select Human Resources > Staff Schedule from the SynWeb main menu.
The Staff Schedule Maintenance window is displayed.

Staff Schedule Maintenance window key fields and buttons

Selection area fields

Field

Description

Staff

Select the staff member whose schedule you want to view

Note: To view and create appointments for other staff members, you must have permissions for the AllStaff resource in the REPSCH module. See Maintaining security permissions in the Synergetic System maintenance manual.

Show Timetabled Classes

Select to display the staff member's timetabled classes.

Classes grid area fields

Select a class to make an appointment for.

Tip: The appointments for the class that you have selected appear highlighted in the timetable grid area.

Field

Description

Class Code

Code of the class.

Description

Description of the class.

Type

Type of class

Note: Classes defined as Group classes automatically select all the students for any appointments.

Students grid area fields

This grid displays the active students in the selected class. If the class is:

a group class, all students are selected for the appointment by default
not a group class, no students are selected.

Field	Description
Select	Select to include this student in the appointment.
Students	Name, year level and house of the student.

Scheduled students grid area fields

This grid displays the students already scheduled for the selected appointment.

Field	Description
Select	Select to remove the student from the appointment.
Scheduled Students	Name, year level and house of the student.

Schedule area fields

The Schedule area displays a calendar with existing appointments blocked out.

Note: Appointments that have had attendances marked are displayed in bold font.

Legend	Description
Yellow timeslot	No appointment or class is scheduled for this time.
Green timeslot	An academic class is scheduled for this time.
Grey timeslot	An appointment is scheduled for this time.
Diagonal stripes	Appointments or classes linked to the selected appointment.
	A recurring appointment is scheduled for this time.

Schedule timeslot menu options

Right click on an unoccupied timeslot in the Schedule area to access the Schedule menu.

Menu option	Description
New Quick Appointment	Create an appointment in the selected timeslot for the class and students selected. See Creating appointments.
New Manual Appointment	Create an appointment in the selected timeslot for the class and students selected and: select the start and end times select the room select the team select the class type enter a comment. See Creating appointments.
New Quick Recurring Appointment for this sem	Create a recurring appointment in the selected timeslot for the class and students selected. See Creating recurring appointments.
New Manual Recurring Appointment for this sem	Create a recurring appointment in the selected timeslot for the class and students selected and: select the start and end times select the room select the team select the class type enter a comment. See Creating recurring appointments.
New Blank Appointment	Create a blank appointment. See Creating appointments.
60 Minutes 30 Minutes 15 Minutes	Select the time divisions to display the schedule area with.

Schedule appointment menu options

Right click on the relevant appointment in the Schedule area to access the Schedule menu.

Menu option	Description
Edit Appointment	Edit the selected appointment. See Editing appointments.
Delete Appointment	Delete the selected appointment. See Deleting appointments.
Add Students	Add students to the selected appointment. See Adding or removing students from appointments.
Edit Series	Edit the selected recurring appointment and all future occurrences of that appointment. See Editing appointments.
Delete Series	Delete the selected recurring appointment and all future occurrences of that appointment. See Deleting appointments.
Add Students to Series	Add students to the selected appointment and all future occurrences of that appointment. See Adding or removing students from appointments.
Attendances	Mark attendance for the selected appointment. See Marking attendance for appointments.

Buttons

Button	Description
	Add the selected student(s) to the appointment. Note: This button is only active when a valid appointment is selected.
	Add the selected student(s) to this and all future occurrences of the appointment. Note: This button is only active when a valid appointment is selected.
	Remove the selected student(s) from the appointment. Note: This button is only active when a valid appointment is selected.
	Remove the selected student(s) from this and all future occurrences of the appointment. Note: This button is only active when a valid appointment is selected.
	Display the previous week's schedule.
	Highlight today on the schedule.
	Display the calendar. See Using the graphical calendar in the Introduction manual.
	Display the next week's schedule.