Approving timesheets

Timesheets must be approved before they can be imported into a pay. Use the Approve Timesheets window to:

approve timesheets
deny timesheets
revert timesheet approvals or denials
request more information about timesheet entries
edit timesheet entries
view all timesheet entries made by a staff member between a specified date range.

Note: You must have the necessary security permissions enabled to approve timesheets. See Configuring the Staff Kiosk in the System maintenance manual.

Opening the Approve Timesheets window

To open the Approve Timesheets window:

Select Human Resources > Timesheets - Approve from the SynWeb main menu.
The Approve Timesheets window is displayed.

Approve Timesheets window key fields and buttons
Selection area fields

Field	Description
Date From / To	Display timesheets within the selected date range.
Show Approved	Display approved timesheets.
Show Denied	Display denied timesheets.
Show More Information Needed	Display timesheets requiring more information.
Real-time calculation	Update the Selected and Total fields as you work. If this field is cleared, the Total and Selected fields are only updated when you click .
Selected	Total number of hours in selected timesheets.
Total	Total number of hours in displayed timesheets.

Grid area fields

Field	Description
Select	Select a timesheet entry to: approve reject revert request more information on.
Date	Date of the timesheet entry.
Staff	Staff member who submitted the timesheet entry.
Start time	Start time of the timesheet entry.
End time	End time of the timesheet entry. Note: This field is automatically populated if the value can be calculated from data already entered.
Hours	Number of hours worked. For example, if the staff member worked from 9am until 2:45pm, the Hours would be 5. Note: This field is automatically populated if the value can be calculated from data already entered.
Minutes	Number of minutes worked in addition to the Hours. For example, if the staff member worked from 9am until 2:45pm, the Minutes would be 45. Note: This field is automatically populated if the value can be calculated from data already entered.
Hours Total	Total hours worked, accounting for breaks.
Paycode	Pay code of the timesheet entry.
Rate	Pay rate of the timesheet entry.
Pay Amount	Pay amount of the timesheet entry.
Class Code	Class the timesheet entry relates to, if scheduled.
Class Type	Type of class the timesheet relates to, if class is given.
Comment	Any comment on the timesheet entry.
Status	Status of the timesheet entry:
	Awaiting approval.
	Approved.
	Denied.
Attendance	The number of students attending the class out of the number allocated, if applicable. For example, if twelve students are allocated to the class and ten of them attend, the Attendance field displays 10/12.
Posting No	Posting number of the timesheet entry.
TimesheetsSeq	Identifier for the timesheet entry in the database.

Buttons
Note: Only buttons appropriate for the displayed timesheet entries are displayed.

Field	Description
	Refresh the grid of timesheets if you: have changed any of the selection fields want to recalculate the Selected and Total fields if the Real-time calculation field is cleared.
	Approve the selected timesheets.
	Revert the approval status of the selected timesheets. That is, both Denied and Approved timesheets revert to Submitted status.
	Reject approval for the selected timesheets.
	Request more information for the selected timesheets. Timesheets with requests for more information appear in with a purple icon to the staff member who submitted them.
	Edit the details of the selected timesheets.
	Reinstate rejected timesheets.