Closing off EFT postings

Close off EFT postings to:

Preparing to close off EFT postings

Before processing creditor payments:

Make sure that the Payment Notify method is correct for each creditor, on the Payment Details tab of Creditor Maintenance. See Creditor Maintenance - Payment Details tab.

Tip: Also check the creditor's contact details, for example if the creditor receives email notifications, make sure that the creditor's email address is correct.
Make sure that the remittance advice report is formatted correctly:

Note: You can modify the Crystal Report Crdeftra.rpt, which is located in your Synergy\Reports directory.
Save the report in the Synergy\Reports\Site directory.

Opening the Close Off Creditor E.F.T. Posting window

To open the Close Off E.F.T. Payments window:

Select Module > Creditors > Close Off E.F.T. Posting.
The Select Creditor EFT to Process window is displayed.
Select the current creditor EFT posting to close off.
Click.
The Close Off Creditor E.F.T. Payments window is displayed.

Tip: You can also access the Close Off Creditor E.F.T. Payments window by clicking .
Note: If you have created a posting that has not yet been closed off, the program opens with the most recently created posting.

Closing off EFT postings

To close off EFT postings.

Open the Close Off Creditor E.F.T. Posting window.

Note: To select a different posting, click Other EFTs….
Update the settings as required, including the:

• Email Settings sub-tab
• Fax Settings sub-tab.

Note: You can update the default values for the Email Settings tab and the Fax Settings tab in Finance Configuration Maintenance. See Synergetic Financial Configuration - Items/Invoicing tab in the Finance manual.
Click .
Repeat steps 2 and 3 for each EFT posting.
The selected EFT posting is closed off.

Close Off Creditor E.F.T. Posting window key fields and buttons
Selections area fields

Field	Description
Posting Number	Posting number for the closed transaction.
Posting Date	Date of the posting.
Description	Description of the posting.
Bank Account	Bank account that the payment is issued from. Refer to Synergetic Financial Configuration - General tab in the System maintenance manual for more information about configuring bank accounts.

Automatic Payment area fields

Field	Description
Create Auto Pay File	Select to create an ABA file. Clear if you want to process creditor notifications without creating an ABA file. For example, you create the ABA file, but then need to reprint the notifications because your printer has jammed.
User Name	User name assigned by the bank for the ABA service.
Create Balancing Entry	Select to create a balancing entry in the ABA file, based on the requirements of your banking software.
User Code	User code assigned by the bank for the ABA service.
Auto Pay File Name	Name of the ABA file to be created.
Copy to Directory	Location of the ABA file to be created. Click Browse to select a new location. This directory is used by your banking software to locate the ABA file for processing. Tip: Make sure that the date and time of the ABA file used by your banking software agrees with the date and time that you closed the EFT postings.

Notifications area fields

Field	Description
Process Email Notifications	Select to send email notifications to all creditors with this payment notification method.
Process Fax Notifications	Select to send fax notifications to all creditors with this payment notification method.
Process Remittance Notifications	Select to send printed remittance notifications to all creditors with this payment notification method.

Email Settings tab fields

Field	Description
Mail Server Name Mail Server Port	Mail server details for your organisation.
Authentication Type	Authentication protocols required to access the mail server. Values include: Login None. Note: If login is selected, enter the user name and password required to access the mail server.
Sender Name	Sender's name as displayed on the email.
Sender Email Address	Sender's email address.
CC Email Address	Address a copy of the notification is to be sent to, if required.
Blind CC	Select to send a blind copy instead of a copy.

Fax Settings tab fields

Field	Description
Fax File Name	Name of the file containing the fax notifications.
Copy to Directory	Directory where the fax notifications are stored.

Buttons

Button	Description
	Select to open another posting. Select Past Creditor EFT Postings to re-process past postings.