Superseding an absence event

Some absence events explain (supersede) other absence events, with a lower priority.
For instance, an absence event may have been created for a student on an excursion. However, if the student is sick, an All Day Absence is created and this supersedes the original record.
Because you cannot change the mode of most absence events, a second absence event is required if your original information was not correct on the first one. You can then choose to supersede the original record using the Auto Match function. For example, in the following example a Late Sign In event supersedes an Unknown absence event.

In the case of absence slips though, instead of being superseded they can be modified to either an:

  • All Day Absence absence event
  • Expected In absence event.

Synergetic also searches for overlapping absence events:

  • up to an hour after the start of an absence slip being entered, when entering slips
  • with a similar priority, when entering absence events that are not slips.

For more information, see Superseding unknown absence events in the Synergetic Attendance and absence events manual.

Example 1 - Superseding events

For example, a student is absent from period 1, 2 and 3 classes, each entered by the three class teachers as absence slips. Later, the student's parent rings the office to let you know that the student is at the dentist and is expected in at 11:30am. You enter this as an Expected In absence event.
Synergetic checks for student absence events which have a lower priority (see below) around the same time as the one entered, and displays these in the Auto Match window. In this case, the three absence slips can be explained (superseded) by the Expected In absence event being entered.

Example 2 - Modifying an existing absence event, instead of superseding

For example, a student is absent from their period one class and the teacher returned a slip to the office recording the absence. The slip is entered into Synergetic with an unknown Absence Type. Later, the student's parent phones to let you know that the student is at the dentist and is expected in at 9:30am. Because you can change the mode of an absence slip to Expected In, it is best to modify the existing one.

Superseding one or more absence events

To supersede one or more absence events:

  1. Create the absence event. This provides the actual reason for the student's absence from class. See Recording an absence event.
  2. Click either or .
    The Auto Match window is displayed.
  3. Check if the listed absence event(s) are explained by the absence event you are submitting.
    For example, the Absence Slip entered for Period 1 (8:30am) is explained by the Late Sign In absence event, so the Late Sign In absence event can supersede and replace the 8:30am slip.
  4. Click .
    The explained absence slip is moved to the Superseded tab of the Create Absence Events window.