Attendance Overview

Introduction

You can use SynWeb to record student attendances to meet the needs of:

• your organisation
• the government department that needs information from your organisation, particularly for attendance and truancy matters.

You can:

• View class allocations and allocate students to classes. See Using the Students Class Allocation window.
• View all of the students in the class and record their attendance. Attendance records are created for both absent and present students. See Class attendance.
• View and maintain student absence events. See Individual student absence events.
• Sign students into a study period and view and maintain previous study periods. See Maintaining study periods.
• Find where students should be and whether they are confirmed as being there. See Using the Where Is Student window.
• List the students who are unaccounted for. See Using the Unaccounted Students window.
• View reports to assist with managing student attendances. See Key attendance reports.

New Zealand schools have particular requirements, governed by the New Zealand Ministry of Education. See Attendance codes for New Zealand schools.

Synergetic Windows client

Synergetic and SynWeb are complementary programs using a common database. For example, any attendance records created in SynWeb are available to update in Synergetic and vice versa. The two main advantages of SynWeb are that:

• SynWeb is available using a web browser such as Internet Explorer, Mozilla Firefox, Chrome or Safari
• the Synergetic client does not need to be installed on your PC if you only need the functions available from SynWeb.

Absence event records are created for any absent students. These need to be followed up by the Attendance Officer, or the person in a similar role at your organisation, in Synergetic.

Any functions available in SynWeb are also available in Synergetic, except staff substitutions. However, not all Synergetic functions are available in SynWeb. See the Synergetic Attendance and absence events manual for information on the following tasks:

• Recording groups of students as absent, such as when a class is on a camp. See Group absence events entered in bulk.
• Recording students signing in and out using barcodes or RFIDs (Radio Frequency IDs) on their student cards. See Unattended sign in and sign out.
• Reviewing and following up unexplained absences that arise during the day. See Unexplained absences.
• Monitoring student absence data using the Student Absence Power BI dashboard. See Monitoring student absence data using the Student Absence Power BI Dashboard.