General Ledger Finance Report Maintenance - Details tab

Use the Details tab to link general ledger accounts to the highlighted structure line on the Structure tab.

Legend
The structure lines on the Details tab:

are displayed on the left-hand side of the Report Details area, using their type description
correspond to the right-hand side of the Report Structure area of the Structure tab.

The structure lines are colour coded:

Legend	Description
Bold	Headings that do not have a sequence number.
Blue	Sub-totals for a section that has a sequence number.
Green	General ledger accounts are shown in detail.
Black	Normal report lines showing the total of all general ledger accounts linked to them.

Note: When a line is selected, the legend which applies to that line is underlined.

Opening the Details tab

To open the Details tab:

Select Module > General Ledger > Finance Report Maintenance from the main menu.
The Structure tab of the General Ledger Finance Report Maintenance window is displayed.
Tip: You can also access General Ledger functions by clicking .
Select the:
• report code to display the details for
• structure line to maintain.
Click the Details tab.
The Details tab of the General Ledger Finance Report Maintenance window is displayed.

Note: You can use the centre splitter to display more of the left-hand side or the right-hand side of the Report Details area. See Using the centre splitter in the Introduction manual.

General Ledger Finance Report Maintenance - Details tab key fields and buttons

Fields

Field	Description
Show	Show the general ledger accounts based on one of the following selections:
	Selection	Description
	All	Shows all general ledger accounts. Use this selection to help transfer general ledger accounts between structure lines. Note: If you select a general ledger account code that was linked to another section, the flag on the other section is cleared because an account cannot appear twice on the same report.
	Selected	Shows accounts that are currently linked to the structure line.
	Available	Shows accounts that are: currently linked to the structure line available accounts, not linked to another structure line on this report.
Active Only	Select to show only general ledger accounts that are currently active.
G/L COA >= / G/L COA <=	Select starting and ending general ledger COA codes. This allows you to filter G/L codes to smaller subsets. Only G/L codes linked to the range of COA codes are displayed. In the following example, selecting the G/L COA range between 0830 (Boarding Fee Discounts and Concessions) and 0880 (Gross Boarding Fees from FFPOS) shows all of the linked G/L codes (assuming the Show All option is selected). Tip: You can type in the G/L COA codes directly rather than selecting from the drop-down list. Do not forget any leading zeros. Tip: To select one G/L COA enter the code in both fields.
Cost Cntr >= / Cost Cntr <=	Select starting and ending cost centre codes. This allows you to filter G/L codes to smaller subsets. Only G/L codes linked to the range of cost centre codes are displayed. In the following example, selecting the cost centre range between 003 (Maths Department) and 005 (Science Department) shows all of the linked G/L codes (assuming the Show All option is selected). Tip: You can type in the cost centre codes directly rather than selecting from the drop-down list. Do not forget any leading zeros. Tip: To select one cost centre enter the code in both fields.

Grid area fields

The grid area displays the structure lines that are maintained on the Structure tab.

Field	Description
Level 1 - 6	Corresponds to the Lvl 1 - Lvl 6 entry on the Structure tab.
Seq	Description of the structure line from the Structure tab.

Buttons

Button	Description
	Preview the financial report as a Crystal Report.