Automatic Timetable Import: A Step-by-step guide

Why Use This Feature?

On-prem Synergetic installations use an SQL agent job to automatically read Timetabler files and import the data into the Synergetic database without requiring any user input from the Synergetic side. However, this requires the database server to have access to a shared location for files to be read and imported. This setup is currently not possible in a hosted environment, meaning users who currently use this feature would lose its functionality.

This solution (almost) emulates the automatic process, allowing users who have moved to a hosted environment to continue using the automatic timetable import feature.

This feature is targeted at customers who are already set up for timetable import. To configure automatic timetable import, see Timetable Maintenance - Timetable Config tab - Synergetic Application - Confluence.

How to Import Timetable on hosted Synergetic

Step 1: Update the Timetable file path in Timetable maintenance.

Launch Synergetic.
Navigate to Module > Students > Timetable Maintenance from the main menu.
Select Timetable Config tab.
Change the “Timetable Path” to a local folder without changing the filenames.

Step 2: Open SynMain and access the Timetable Automatic Import functionality

Navigate to Module > Students > Timetable Automatic Import from the main menu. The Timetable Automatic Import window will be displayed, listing the timetable import files as configured.

Step 3: Review and Confirm

By default, all items would be selected, much the same as how automatic timetable import process would run.
To change the selection, use “Select/Deselect” toggler checkbox for all items or “Process” for individual item settings.

When you are ready, click Import button to start the process.

Step 4: Verify the Import

Verify the import of the timetables with the Timetable tab in Timetable maintenance. (See

Timetable Maintenance - Timetable tab - Synergetic Application - Confluence)

Synergetic Application