Events Maintenance - Current Attendees bar - Attendee Details sub-tab
Use the Attendee Details sub-tab of the Current Attendees bar to maintain details about people invited to attend the event, including their spouses.
Note: Use the Attendee Guests sub-tab to maintain the guests of the invited person. See the Events Maintenance - Current Attendees bar - Attendee Guests sub-tab.
Events Maintenance - Current Attendees bar - Attendee Details sub-tab key fields and buttons
Current Attendees bar fields and buttons
Fields
Field | Description |
---|---|
Status | Display only those attendees with a given status. |
Name | Search the list of current attendees by name. |
#Guests | Number of guests attending. |
Address | Address of the attendee. |
ID | Community ID linked to the attendees. |
Count | Number of primary records in the event. |
People | Number of people in the list, including guests. |
Buttons
Button | Description |
---|---|
Add a new community member to the current event. | |
Delete the highlighted attendee from the current event. | |
Launch into Community Maintenance to view the primary contact of the highlighted attendee. See the Community manual. | |
Add or delete community members to an event in bulk. | |
Load the previous page of attendee records. | |
Load the next page of attendee records. |
Attendee Details sub-tab fields and buttons
Fields
Field | Description |
---|---|
Primary Only | If selected, only the primary contact is invited. |
Bulk Movable | If selected, this attendee can be moved to the Past Attendees tab once the event is concluded. See Events Maintenance - Past Attendees tab in the Synergetic Development manual. |
Status | Status of the attendee. For example, whether attending or unable to attend. |
Table Name | Name that the table is known by, if tables are used at the event. |
Table Number | Nominate the table that the attendee is seated at, if numbered tables are used at the event. |
Table Captain | Select to indicate that the attendee is the nominated leader for the table, if tables are used at the event. |
Tickets | Number of tickets issued to the attendee. |
Cost | Cost of each type of ticket. |
Deposit Received | Amount of the deposit received. |
Total Received | Total amount received so far. |
Comment | Add any general comments about the attendee and their guests. |
Buttons
Button | Description |
---|---|
Swap the primary contact with the spouse for this event only. |
Attendee Details sub-tab - <Attendee's name> sub-sub-tab fields
Select the attendee you want to maintain then update the following fields, as required.
Field | Description |
---|---|
Dietary Requirements | List any special dietary requirements for the selected person. |
Physical Requirements | List any requirements to cater for particular physical needs. |
Attendee Details sub-tab - Times sub-sub-tab fields
Field | Description |
---|---|
Start Date | Date if the starting date of the person's attendance is different from the event's starting date. |
End Date | Date the person finishes attending the event, if this is different from the event's end date. |
Hours | Number of hours the attendee attends the event. |
Attendee Details sub-tab - Tickets sub-sub-tab fields
Field | Description |
---|---|
Ticket type | Lists all the types of tickets available for this event. For example:
|
Cost | Cost of each type of ticket. |
Override | Select to override the ticket price. For example, offer a discount to this particular attendee. |
Attendee Details sub-tab - Attributes sub-sub-tab fields
Set any user-defined attributes for the event. For example, the attendee or their spouse:
- needs disabled access
- is a past student
- has a VIP (very important person) status.
The fields that appear on this tab are the attributes for the event that are defined using the Attributes bar of Events Maintenance. See Events Maintenance - Attributes bar.