Removing a confirmed future student who defers after the new year is created (Next Year Process)

Owned by Former user (Deleted)
Last updated: Mar 20, 2017 by Former user (Deleted)

If you have a future student who previously confirmed that they would be attending next year but who subsequently defers to the following year, you need to:

  • remove them from the new academic year manually
  • restore the future student record, if it was deleted
  • set the original application to cancelled
  • create a new application for the following year that follows your organisation's policy for deferred students.


Note: Current year refers to the year that is ending. For example, if today's date is 20th November 2016, then the current year is 2016.Next year refers to the new year. For example, if today's date is 20th November 2016, then the next year is 2017.
In the following example, Zoe Youngman is a future student who has been converted to a current student as part of the new academic year process for 2012. Her:

  • current student record (for 2012) needs removing from Synergetic
  • future student record (2011) needs restoring
  • application for 2012 needs modifying
  • application for 2013 needs creating.

To remove a deferring student from the new academic year and restore their future student record:

  1. Select Module > Students > Current Student Maintenance from the main menu.
    The Set Current Student Search Criteria window is displayed.
  2. Update the Year to next year. In this example, 2012.
  3. Update the selection criteria to search for the student.
  4. Click .
    The Personal tab of the Current Student Maintenance window is displayed.
  5. Select File > Delete From This Year.

    The following window is displayed.
  6. Type delete.
  7. Click .
    The student is removed from the selected file year.
  8. Select Module > Future Students > Future Student Maintenance from the main menu.
    The Set Future Student Search Criteria window is displayed.
  9. Update the search criteria.
  10. Select the Archive Search field.
  11. Click .
    The Personal tab of the Future Student Archive Maintenance window is displayed.
  12. Click the transfer icon .
    The following window is displayed.
  13. Click .
    The following window is displayed.
  14. Click .
    The Personal tab of the Future Student Maintenance window is displayed.
  15. Click the Applications tab.
    The Applications tab of the Future Student Maintenance window is displayed. See Future Student Maintenance - Applications tab in the Future students manual.
  16. Click .
    The Modify Future Student Application window is displayed. 
  17. Select Cancelled from the Status drop-down list. See Modifying future student enrolment applications in the Future students manual.
  18. Click .
    The Applications tab of the Future Student Maintenance window is displayed.
  19. Create a new enrolment application. See Creating future student enrolment applications in the Future students manual.
    This application follows the process your organisation applies to deferred students.