WA Demographic

Select the term using the Term field on the Demographic tab of the Import/Export Student Data window.

Note: This value corresponds to the value of the Sem field on the File Semester tab of Student File Semester Maintenance. The actual value populated in the export is determined by the value of the Actual Sem field. See Student File Semester Maintenance - File Semester tab.

Code of the previous school attended by the student.

Select the previous school using the Previous School field on the Entry tab of Current Student Maintenance. See Current Student Maintenance - Entry tab.

This field has a value of:

• your school code if the student has studied at your school during the previous year
• the previous school code if the student studied at another school during the previous year
• 0009 when the school code is invalid or blank.

Note: The actual field value is defined using the ExternalSystemCode field of the luSchool lookup table. You need to populate the lookup table values by loading MCEETYA values into the luSchool lookup table. See:

• luSchool lookup table.
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the previous school using the Previous School field on the Entry tab of Current Student Maintenance. See Current Student Maintenance - Entry tab.

This field has a value of:

• your school name if the student has studied at your school during the previous year
• the previous school name if the student studied at another school during the previous year
• Not stated when the school code is invalid or blank.

Note: The actual field value is defined using the Description field of the luSchool lookup table. You need to populate the lookup table values by loading MCEETYA values into the luSchool lookup table. See:

• luSchool lookup table.
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

This value is defined based on the value typed into the FTE field on the School tab of Current Student Maintenance. See Current Student Maintenance - School tab.

For example, with an FTE of 0.8 this field has a value 8.

Student number assigned to the student by the government.

Select the Indigenous Student and Torres Strait Islander fields on the Demographic tab of Current Student Maintenance to determine the value of this field. See Current Student Maintenance - Demographic tab.

This field has a value of:

• 1 when the Indigenous Student flag is selected
• 2 when the Torres Strait Islander flag is selected
• 3 when both flags are selected.
• 4 when neither flag is selected.

Select the gender of the student using the Gender field on the Personal tab of Current Student Maintenance. See Current Student Maintenance - Personal tab. 

This field has a value of either:

• 1 for Male
• 2 for Female
• 3 for Intersex or Indeterminate
• 9 for Not stated.

Note: You need to map luGender values to these WA Demographic values using the WAGOVDEMO interface setting. See Using the Interface Settings window.

Select the visa subclass using the Subclass drop-down list on the International tab of Current Student Maintenance. See Current Student Maintenance - International tab.

Note: This column may be unexpectedly blank if there is bad data. If this occurs, check that the Citizenship, Visa Subclasses and Visa Conditions data is correct.

Select the country of birth of the student using the Country of Birth drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1101 - Australia) is defined using the ExternalSystemCode field of the luCountry lookup table. You need to populate the lookup table values by loading MCEETYA values into the luCountry lookup table. See:

• luCountry lookup table.
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the home language of the student using the Home Language drop-down list on Student sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1101) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See 

• luLanguage lookup table
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

Note: Parent 1 and Parent 2 are determined by the order of the parent contacts on the Contacts tab of Current Student Maintenance. See Current Student Maintenance - Contacts tab.

This field has a value of:

• 0 for Not stated/unknown
• 1 for Year 9 or equivalent or below
• 2 for Year 10 or equivalent
• 3 for Year 11 or equivalent
• 4 for Year 12 or equivalent.

This field has a value of:

• 0 for Not stated/unknown.
• 5 for Certificate I to IV (including trades)
• 6 for Diploma/Advanced Diploma
• 7 for Bachelor Degree or higher
• 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

• luQualificationLevel lookup table
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the occupation position using the Occupation Position field drop-down list on the Parent 1 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

This field has a value of:

• 1 for Senior management in large business organisation, government admin/defence, qualified professional
• 2 for Other business manager, arts/media/sportsperson, associate professional
• 3 for Tradesman/woman, clerk, skilled office/sales/service staff
• 4 for Machine operator, hospitality staff, assistant, labourer, related worker
• 8 for Not in paid work in last 12 months
• 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See luOccupationPosition lookup table.

• luOccupationPosition lookup table.
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the home language using the Home language field on the relevant Parent sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 1 sub-tab.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

• luLanguage lookup table
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the highest level of school education using the Highest Secondary Year Level field on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

• 0 for Not stated/unknown
• 1 for Year 9 or equivalent or below
• 2 for Year 10 or equivalent
• 3 for Year 11 or equivalent
• 4 for Year 12 or equivalent.

This field has a value of:

• 0 for Not stated/unknown.
• 5 for Certificate I to IV (including trades)
• 6 for Diploma/Advanced Diploma
• 7 for Bachelor Degree or higher
• 8 for No non-school education.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luQualificationLevel lookup table. You need to populate the lookup table values by loading MCEETYA values into the luQualificationLevel lookup table. See:

• luQualificationLevel lookup table
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the occupation position using the Occupation Position field drop-down list on the Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab - Parent 2 sub-tab.

This field has a value of:

• 1 for Senior management in large business organisation, government admin/defence, qualified professional
• 2 for Other business manager, arts/media/sportsperson, associate professional
• 3 for Tradesman/woman, clerk, skilled office/sales/service staff
• 4 for Machine operator, hospitality staff, assistant, labourer, related worker
• 8 for Not in paid work in last 12 months
• 9 for Not stated or unknown.

Note: The actual field value (e.g. 2) is defined using the ExternalSystemCode field of the luOccupationPosition lookup table. You need to populate the lookup table values by loading MCEETYA values into the luOccupationPosition lookup table. See:

• luOccupationPosition lookup table
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Select the home language using the Home language field on the relevant Parent 2 sub-tab of the Demographic tab of Current Student Maintenance. See Current Student Maintenance - Demographic tab.

Note: The actual field value (e.g. 1201) is defined using the ExternalSystemCode field of the luLanguage lookup table. You need to populate the lookup table values by loading MCEETYA values into the luLanguage lookup table. See:

• luLanguage lookup table
• Loading lookup tables for external systems.

Important: Data is not loaded when the details of an existing row match the corresponding row from the loaded data. When this happens you need to manually select the MCEETYA ExternalSystemType and ExternalSystemCode values.

Intentionally blank.

Although student disabilities are recorded using the Disability tab of Current Student Maintenance, they are not included in the data at export, but can be manually added post export and pre-submission. See Current Student Maintenance - Disability tab.

Note: Up to nine disability codes can be manually added to the data (.csv) post export and pre-submission.  Must be a current WA DoE disability code (see current WA DoE CSV DATA FILE Specifications for the WA School Census).

Select the Include in Export field for the student disability to be reported on the Disability tab of Current Student Maintenance. See Current Student Maintenance - Disability tab.