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Use the Enrol Details tab to:

  • Maintain enquiry or application details.
  • Maintain planned schooling details including the year enrolled and starting year level, campus and form.
  • Display status of enrolment. To maintain enrolment status, see Future Student Maintenance - Applications tab (on page ).
  • Display details of activity related to the current application. To maintain activities, see Future Student Maintenance - Activity tab (on page ).
  • Maintain intended tertiary details for the application student.

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titleOpening the Enrol Details tab

To open the Enrol Details tab:

  1. Select Module > Future Students > Future Student Maintenance from the main menu.
    The Set Future Student Search Criteria window is displayed.
    Tip: You can also access the future student functions by clicking Image Removed Image Added.
  2. Search for the future student. See Searching for future students (on page ).
  3. Click the Enrol Details tab.
    The Enrol Details tab of the Future Student Maintenance window is displayed.
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Future Student Maintenance - Enrol Details tab key fields
Enquiry/Application details area fields

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Also, see the Priority field.

Note: The Override Priority field is greyed out if the AutoUpdate configuration setting is set to False. See AutoUpdate configuration setting in the System maintenance manual.
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Field

Description

Enquired

Date of the first enquiry for enrolment for the student.

Orig Applied

Date that the first application was received for enrolment.

Priority

Priority the application has been assigned.
Typical values include:

  • Existing Family
  • Sibling at School
  • Parent is Ex Student
  • Parent is Staff
  • Normal.

Note: Maintain the values in the luFuturePriority lookup table. See luFuturePriority lookup table in the System maintenance manual.

Note: The Priority field is greyed out and read-only if the AutoUpdate configuration setting is set to True. See AutoUpdate configuration setting in the System maintenance manual.

Override Priority

Select the Override Priority field to enable the Priority field if:

  • the Priority field is greyed out and read-only
  • you need to update the value manually.
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Enrolled For area fields
Most of these fields are only defined when the student becomes a current student.

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  • age as at 1st January for the current file year.
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    Age 1st Jan
    The field is useful to quickly refer to a student's age. For example, when preparing a NZ MOE roll return the following dates are useful when resolving errors:

    • Age at 1st January
    • Age at the March roll return date = Age 1st Jan + 3 months
    • Age at the July roll return date = Age 1st Jan + 7 months.
      See Roll return errors and warnings in the Roll returns manual.

    Configuration
    You can configure which field is displayed at your organisation. See ShowCurrent configuration setting in the System maintenance manual.

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    Note: If 1/1 (1st January) is entered in the To Start on field, the value is calculated from the first day of the first term of the specified year. If the actual start date is entered, the value is calculated based on this date.

    Field

    Description

    Campus

    Student's campus, if your organisation has multiple campuses.

    To Start On

    Date the student will commence at your organisation.

    Note:     Set to the first day of the year in most cases. Set to the actual start date when a student starts later in the year.

    Year Level

    Student year level.

    Age 1st Jan / Age Current

    Depending on the configuration setting, either the student's:

    • current age for the current file year
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    Age At Enrol Date

    Student's age at the enrolment date. This is calculated from the:

    • To Start on field
    • Date of Birth field, updated on the Personal tab.
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    Form

    Allocated student form.

    Note:     Maintain the values in the luForm lookup table. See luForm lookup table in the System maintenance manual.

    Tutor Group

    Allocated student tutor group.
    For example, students may meet with their tutor before the first period to receive information about forthcoming events and other matters.

    Note:     Maintain the values in the luTutor lookup table. See luTutor lookup table in the System maintenance manual.

    House

    Student's allocated house.

    Boarder

    Student's residential status. Typical values include:

    • Boarder
    • Day Student
    • Home Stay.

    Note: You can use the luBoarder lookup table to maintain entries. See luBoarder lookup table in the System maintenance manual.

    Boarding House

    House that the boarder is allocated to.

    Locker Book

    Locker area.

    Locker Other

    Additional locker area, if required.

    Learning Pathway

    Student's learning pathway. For example, International Baccalaureate.

    Note: For information about defining learning pathways, see the luLearningPathway lookup table. See luLearningPathway lookup table.

    Note: This field is used to report student learning pathway selections to the Queensland Curriculum and Assessment Authority (QCAA). This information is included in the Register New Student File, which can be exported for submission to the QCAA using the QCAA tab of the Import/Export Student Data window. See Import_Export Student Data - QCAA tab.

    Tuition weeks

    Number of tuition weeks.

    Tip: Some organisations use the Locker Book or Locker Other field to record locker or lock details.

    Status area fields
    The fields in this area are maintained on the Applications tab. See Future Student Maintenance - Applications tab (on page ).

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    Field

    Description

    Status

    Status of the enquiry or enrolment, with the most recent entry displayed.

    Date

    Date of the most recent status entry of the enquiry or enrolment.

    Details

    Additional details about the most recent status entry of the enquiry or enrolment.

    Applied for Funding

    Select if the student has applied for funding.

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    Activity area fields
    The fields in this area are maintained on the Activity tab. See Future Student Maintenance - Activity tab (on page ).

    Field

    Description

    Activity

    Identifier for the activity planned.

    Date

    Date the activity is scheduled for.

    Status

    Status of the activity. For example:

    • Complete
    • Incomplete
    • Waiting for someone.

    Activity by

    Person in your organisation who is responsible for the activity.

    Follow Up /
    F'Up Date

    Indicates if a follow up is required and if so, the date the follow up is scheduled for.

    By

    Person in your organisation who followed up on this activity.

    Comment

    Notes regarding the follow up.

    Tertiary area fields

    Field

    Description

    Intended Tertiary Course

    Course the student intends to study, whether at:

    • another organisation
    • your organisation, if tertiary courses are offered.

    Select the course from the drop-down list.

    Note:     Maintain the values using the luTertiaryCourse lookup table. See luTertiaryCourse lookup table in the System maintenance manual.

    Tip    : You can use course codes designated by the tertiary admissions body.

    Intended Tertiary Qualification

    Qualification the student aims to complete successfully.

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