Using joins to set up subjects for a year level

You can set up subjects for an entire year level by using joins to create a rotating group of subjects.

In this example we will create a join for PREPA to PREPC. Allocating the Period 4 subjects as shown above instructs Primary Time to allocate the remaining subjects to Periods 5 and 6.

For related videos, see Videos.

To use joins to set up a subject for a year level:

1. Open Primary Time.
   The Year Group Allocation tab is displayed.
   
   
   Tip: Select Allocation > Year Group from the main menu, if already using Primary Time.
    
2. Select the Year Group drop-down list.
   
3. Select the first Year Group in the grade.
4. Click .
   A new subject column is inserted.
   
   
   Note: To create a new specialist subject, see Maintaining specialist subjects.
    
5. Double click the Join cell.
   
6. Type a unique join code into the cell.
   
   
   Note: Each year group must use the same join code.
   
   Note: The following window is displayed if the single, double, triple and quadruple time period selections do not match those for other year groups already in the join.
   
   Complete steps 8 and 9 before proceeding to resolve this issue.
    
7. Double click the Time Periods cell.
   
8. Type the number of periods allocated to the join.
   
   
   Note: This number must match the number of subjects being allocated.
    
9. Type 1 into either the doubles, triples or quads row.
   
   
   Note: This selection must match the number of time periods. For instance, with three time periods you would type 1 in the triples row.
    
10. Double click the Teacher cell.
    
11. Select the teacher.
    
12. Double click the Subject cell.
    
13. Select a subject.
    
    
    Note: This is the first subject in the triple period and each year group must have a different subject in this field to prevent clashes.
     
14. Repeat steps 2 to 13 for all the year groups in the grade.