Class timetabling Primary Time videos

Owned by Former user (Deleted)
Last updated: Mar 08, 2017 by Former user (Deleted)
5 min read

The following videos are:

  • organised based on class timetabling functions
  • hosted on YouTube.

Click on one of the links to watch a video using YouTube.

Also see:

To watch videos based on class timetabling functions, see:

  1. Defining timetable structures:
    • Maintaining days, periods and breaks:
       - Primary Time basic data menu (periods and breaks)
       - Primary Time basic data menu (preventing doubles, triples and quadruples spanning breaks) (Advanced).
    • Maintaining specialist teachers:
       - Adding specialist teachers manually in Primary Time
       - Creating a list of specialist teachers from Synergetic for Primary Time (Advanced)
       - Importing specialist teachers into Primary Time
       - Importing specialist teachers into Primary Time, highlighting problems
       - Updating specialist teacher details in Primary Time
       - Setting specialist teacher availability in Primary Time, assemblies (Advanced)
       - Setting specialist teacher availability in Primary Time, part-time teacher (Advanced)
       - Deleting specialist teachers with existing timetabling and yard duties from Primary Time (Advanced)
       - Setting the availability of several specialist teachers in Primary Time (Advanced)
       - Setting specialist teacher availability quickly in Primary Time, part-time teacher (Advanced)
       - Modifying teachers in Primary Time
       - Exporting teachers to Excel from the Teachers window in Primary Time (Advanced).
    • Maintaining specialist rooms:
       - Adding specialist rooms manually in Primary Time
       - Importing specialist rooms into Primary Time
       - Setting the availability of specialist rooms in Primary Time (Advanced)
       - Modifying rooms in Primary Time
       - Exporting rooms to Excel from the Rooms window in Primary Time (Advanced).
    • Maintaining year groups:
       - Adding year groups manually in Primary Time
       - Importing year groups into Primary Time
       - Moving difficult-scheduling year groups up in the order in Primary Time (Advanced).
    • Maintaining specialist subjects:
       - Adding specialist subjects manually in Primary Time
       - Importing specialist subjects into Primary Time.
    • Maintaining consecutive year groups:
       - Adding consecutive year groups in Primary Time (Advanced)
       - Adding extra consecutive year groups in Primary Time (Advanced).
  2. Defining curriculums:
    • Navigating curriculum:
       - Using the Allocation menu.
    • Allocating subjects, teachers and rooms to year groups:
      - Removing data from the Year Group Allocation tab in Primary Time
      - Copying removed data from the Year Group Allocation tab in Primary Time (Advanced)
      - Inserting subjects on the Year Group Allocation tab in Primary Time
      - Inserting subjects on the Year Group Allocation tab in Primary Time, 6A
      - Deleting subjects on the Year Group Allocation tab in Primary Time
      - Exporting all year group allocations to Excel on the Year Group Allocation tab (Advanced)
      - Defining grade 1 representatives on the Year Group Allocation tab in Primary Time
      - Copying grade 1 representatives on the Year Group Allocation tab in Primary Time
      - Allocating specialist teachers on the Year Group Allocation tab in Primary Time, 6A
      - Creating grades on the Year Group Allocation tab in Primary Time, grade 3 (Advanced)
      - Creating grades on the Year Group Allocation tab in Primary Time, grade 4 (Advanced)
      - Creating grades on the Year Group Allocation tab in Primary Time, grade 2 (Advanced)
      - Creating grades on the Year Group Allocation tab in Primary Time, grade 5 (Advanced)
      - Fixing incorrect teacher codes on the Year Group Allocation tab in Primary Time, part 1 (Advanced)
      - Fixing incorrect teacher codes on the Year Group Allocation tab in Primary Time, part 2 (Advanced).
    • Joining multiple subjects and year groups:
      - Creating joins on the Year Group Allocation tab in Primary Time, 6A
      - Manually placing subjects on the Schedule tab, second time (prep, grade 6 joins)
      - Copying representatives on the Year Group Allocation tab in Primary Time, 6A-6C (Advanced)
      - Allocating representative subjects on the Year Group Allocation tab in Primary Time, prep (Advanced)
      - Allocating representative teachers on the Year Group Allocation tab in Primary Time, prep (Advanced)
      - Adding join rotation subjects on the Year Group Allocation tab in Primary Time, prep (Advanced)
      - Resolving triple time period on the Schedule tab, prep (Advanced).
    • Cross-checking allocations:
      - Using the Cross Check Teacher Allocation window
      - Using the Cross Check Room Allocation window.
  3. Scheduling:
    • Using the Schedule tab:
      - The effect of part-time specialist staff on the Schedule tab, Review legend
      - Displaying all year groups on the Schedule tab
      - Exporting schedules to Excel on the Schedule tab.
    • Scheduling manually:
      - Manually placing subjects on the Schedule tab, grade 6 sport join
      - Manually placing subjects on the Schedule tab, prep rotation
      - Reviewing manual joins on the Schedule tab, Review legend (Advanced)
      - Swapping subjects between year groups on the Schedule tab (example 1) (Advanced)
      - Swapping subjects between year groups on the Schedule tab (example 2) (Advanced)
      - Moving subjects to unallocated cells of the same year group on the Schedule tab (Advanced).
    • Scheduling using schedule availability:
      - Scheduling literacy and numeracy programs on the Schedule tab, intro, preps (Advanced)
      - Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 1-2 (Advanced)
      - Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 3-4 (Advanced)
      - Scheduling literacy and numeracy programs on the Schedule tab, intro, grade 5-6 (Advanced)
      - Scheduling assemblies by year group on the Schedule tab, grade 5 (Advanced).
    • Scheduling automatically:
      - Running AutoPlace on the Schedule tab, 6A, Review legend (part 1)
      - Running AutoPlace on the Schedule tab, 6A, Review legend (part 2)
      - Running AutoPlace on the Schedule tab, 3C, Review legend
      - Running AutoPlace on the Schedule tab, prep rotation join (Advanced)
      - Running AutoPlace on the Schedule tab, before using 'not available'
      - Running AutoPlace on the Schedule tab, after using 'not available'
      - Clearing AutoPlace on the Schedule tab, before using 'not available'
      - Clearing AutoPlace on the Schedule tab, after using 'not available'.
    • Reviewing schedules:
      - Recording join details on the Customise tab, prep rotation join
      - Exporting customisations to Excel on the Customise tab (Advanced)
      - Using the Class Preview tab
      - Exporting class details to Excel on the Class Preview tab (Advanced)
      - Using the Teacher Preview tab
      - Exporting teacher class details to Excel on the Teacher Preview tab (Advanced)
      - Using the Exception Preview tab
      - Exporting exception details to Excel on the Exception Preview tab (Advanced).
    • Changing timetables:
    - Setting timetables that apply to several teachers in Primary Time.
  4. Outputting timetables:
    • Outputting reports, Master Exception Report to Excel
    • Outputting reports, Master Class Report to Excel for Synergetic
    • Outputting reports, Individual Class Report to Excel
    • Outputting reports, Individual Teacher Report to Excel
    • Outputting reports, Individual Room Report to Excel.