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You can use the NAPLAN tab to export projected listings of all students in years 3, 5, 7 and 9

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Information for New South Wales and Australian Capital Territory schools

Schools in NSW and the ACT have templates for NAPLAN tests performed either:

  • using pen and paper
  • online.

Since Synergetic exports the pen and paper version you must compare the file exported from Synergetic with the template provided by the NSW or ACT Education Standards Authority. If the exported file does not match the template, open the exported file in Excel then copy and paste individual columns from the Synergetic file into the template you have been supplied, and manually enter any extra columns which were not able to be generated by Synergetic.

Important: You must ensure that data is copied into the correct column and avoid copying over any formulas embedded in the template.

. There are two export modes. You can use the:

  • Selected Year Projection mode to export the NAPLAN student registration data (including Finalised Future Students) for the selected Year.
  • Next Year Projection mode to export the NAPLAN student registration data for next year (i.e Year + 1).

    Note: The Next Year Projection export is typically performed late in the current year when the government requests Year 3 registration data for next year. The Next Year Projection process finds all current and finalised future Students enrolled on the Process Date (NAPLAN test date), increments their Year Level by one, and exports the students whose incremented Year Level matches the selected Year Level From and To range.


Expand
titleOpening the NAPLAN tab

To open the NAPLAN tab:

  1. Select Module > Students > Student Data Import/Export from the main menu.
    The

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  1. WA SCSA tab of the Import/Export Student Data window is displayed.
    Tip: You can also access the student import and export functions by clicking Image Modified .
  2. Click the NAPLAN tab.
    The NAPLAN tab of the Import/Export Student Data window is displayed.

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  1. Image Added

    Note: This tab may look different for your state or territory. The screenshot above shows the fields displayed for schools from the Australian Capital Territory and New South Wales.


Field mapping, field configurations and inclusion criteria

Field mapping (all schools)

You need to map Synergetic values to NAPLAN values using the state-level demographic interface settings. See Using the Interface Settings window.

Image Added

Note: Queensland organisations map Synergetic values to NAPLAN values using the QCAANAPLAN interface setting.

State-level field configurations

Each state uses a different set of field configurations to prepare the NAPLAN export.  For information about the field configurations for each state, please click the link below.


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titleState-level NAPLAN field configurations


StateField configurations
ACT


Expand
titleACT NAPLAN field configurations

Insert excerpt
ACT NAPLAN
ACT NAPLAN

Note: Synergetic understands that the Australian Capital Territory government reports NAPLAN data on schools' behalf based on student census data submissions. See Import_Export Student Data - Demographic tab.

NSW


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titleNSW NAPLAN field configurations

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NSW NAPLAN
NSW NAPLAN


NT


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titleNT NAPLAN field configurations

Insert excerpt
NT NAPLAN
NT NAPLAN


QLD


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titleQLD NAPLAN field configurations

Insert excerpt
QLD NAPLAN
QLD NAPLAN


SA


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titleSA NAPLAN field configurations

Insert excerpt
SA NAPLAN
SA NAPLAN


TAS


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titleTAS NAPLAN field configurations

Insert excerpt
TAS NAPLAN
TAS NAPLAN


VIC


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titleVIC NAPLAN field configurations

Insert excerpt
VIC NAPLAN
VIC NAPLAN


WA


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titleWA NAPLAN field configurations

Insert excerpt
WA NAPLAN
WA NAPLAN

Note: Synergetic understands that the Western Australian government reports NAPLAN data on schools' behalf based on student census data submissions. See Import_Export Student Data - WA SCSA tab.



Inclusion criteria

Anchor
inclusion-criteria
inclusion-criteria

Current and future students must meet the criteria specfied below to be included in the Selected Year Projection and Next Year Projection exports.


Expand
titleClick to view selected year projection inclusion criteria


Student TypeFieldRequirementSee...
Current

Entry DateStudent entry date must be on or prior to the NAPLAN Process Date (see below).Current Student Maintenance - Entry tab
Leaving DateStudent must not have a leaving date prior to the NAPLAN Process Date (see below).Current Student Maintenance - School tab - Status sub-tab
StatusStudent must not have a Status of Leave of Absence and a return date on or after NAPLAN Process Date (see below).Current Student Maintenance - School tab - Status sub-tab
FutureEnrolment DateStudent must have an enrolment date on or prior to the NAPLAN Process Date (see below).Future Student Maintenance - Applications tab
StatusStudent must have an enrolment status with a SynergyMeaning of F - Finalised.Future Student Maintenance - Applications tab
Year LevelStudent must be enrolled into Year 3 in the current year.




Expand
titleClick to view next year projection inclusion criteria


Student TypeYear LevelFieldRequirementSee...
CurrentYear 2Leaving DateStudent must not have a leaving date prior to the NAPLAN Process Date (see below).
NextYearCampus/NextYearLevelStudent must have a NextYearCampus/NextYearLevel combination that places them in Year 3 in the next year.luYearLevel lookup table
StatusStudent must not have a Status of Repeating.
Year 3Status Student must have a Status of Repeating.
OtherO'ride Nxt Yr Campus/Next YearStudent must have an O'ride Nxt Yr Campus and Next Year combination that places them in Year 3 in the next year.
FutureYear 2Year LevelStudent must be enrolled into Year 2 in the current year.Future Student Maintenance - Applications tab
NextYearCampus/NextYearLevelStudent must have a NextYearCampus/NextYearLevel combination that places them in Year 3 in the next year.luYearLevel lookup table
Year 3Enrolment Date/Year LevelStudent must have an enrolment  with an Enrolment Date on or prior to the NAPLAN Process Date (see below) and a Year Level of 3.



Import/Export Student Data - NAPLAN tab key fields and buttons
Fields

Field

Description

School Code

Code used to identify the school in Australia.

Note: You can define the default value of this field using the MCEETYA_SchoolCode configuration setting. See MCEETYA_SchoolCode configuration setting.

Selected Year Projection

Select to export all students in year levels 3, 5, 7 and 9 in the current year.

Note: For information about the inclusion criteria for current and future students, see the Selected Year Projection inclusion criteria. 

Next Year Projection

Select to export all students projected to be in year levels 3, 5, 7 and 9 in the next year.

Note: For information about the inclusion criteria for current and future students, see the Projected Year Projection inclusion criteria.

Year Level From / To

Range of year levels to export.

Note: The Year Level 3, 5, 7 and 9 restriction is respected unless turned off using the NoYearLevel configuration setting. See NoYearLevelRestriction configuration setting.

Process Date

Date when the tests were held. The month of May was chosen as the most appropriate time for the national tests. It is early enough in the year for the test results to be used as a diagnostic tool.

Gender

Gender of students to export. You can select either:

  • all
  • males only
  • females only
  • others only.
Sector

School sector of the NAPLAN test.

You can select:

  • IND (Independent)
  • CATH (Catholic)
  • GOV (Government).

Note: This field is only displayed for NSW and ACT schools. You can define the region using the RegionCode configuration setting.

Note: You can use the NAPLAN_NSW_Sector configuration setting to define the default value of the NAPLAN Sector field. See NAPLAN_NSW_Sector configuration setting.

File Name

Name and location of exported file.

Progress

Progress of the import.

Buttons

Button

Description

Select the file location.

Create the NAPLAN file.

Cancel and exit.

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