Processing a repeating student after the new year has been created (Next Year Process)

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Last updated: Jan 28, 2020 by Richard Kennedy (Unlicensed)
2 min read

All students who are remaining at your organisation are automatically copied into the new academic year. If you are advised that a student is repeating a year after the new academic year has been created, you need to set their:

  • next year status to Repeating in the current year
  • status to Repeating in the next year
  • year level and campus in the next year, as they have been advanced to the next year level and their campus may have been updated.


Note: Current year refers to the year that is ending. For example, if today's date is 20th November 2016, then the current year is 2016.Next year refers to the new year. For example, if today's date is 20th November 2016, then the next year is 2017.

To update the values for a repeating student:

  1. Search for the student in Current Student Maintenance in the current year.
  2. Click the School tab. See Current Student Maintenance - School tab - Status sub-tab (Next Year Process) in the Curriculum or Next year process manual.
    The School tab of the Current Student Maintenance window is displayed.
  3. Select Repeating from the Nxt Yr Status drop-down list.
  4. Click .
  5. Click .
    The Set Current Student Search Criteria window is displayed.
  6. Update the Year to next year.
  7. Update the selection criteria to search for the student in the new academic year.
  8. Click .
    The School tab of the Current Student Maintenance window is displayed for the student in the next academic year.

    Note: Check the file year at the top of the Current Student Maintenance window is correct.
  9. Select Repeating from the Status drop-down list.
  10. Change the Year Level and Campus to the year level and campus the student is repeating.
  11. Click .