The Accommodation maintenance system in SynWeb allows you to create and maintain accommodation bookings in two ways: a normal accommodation booking and a calendar accommodation booking. You can use either or both systems, depending on your requirements.
A normal accommodation booking allows you to:
- create bookings for either individuals or groups
- reserve several different rooms within a single booking
- allocate rooms to guests either automatically or per-guest
- upload information about the guests such as their name and room preference.
A calendar accommodation booking allows you to:
- view existing bookings and their statuses at a glance
- quickly create a booking for one room
- easily modify a booking's time, duration and location
The calendar accommodation booking system cannot:
- book multiple rooms at a time
- record information about the guests in the booking.
Note: The accommodation maintenance features are designed to primarily cater for bookings that stretch multiple days. For example, a conference or student exchange. If you want to book a room for single-day use, such as booking a lecture theatre to show a movie, use the Object Bookings feature. See Managing bookings.
How to create an accommodation booking
Both booking systems follow a standard process for creating an accommodation booking:
Process | Information entered | See... |
View accommodation availability | Check availability of rooms for the booking. | |
Create an accommodation booking | Enter basic information about the booking including:
| Creating new bookings |
Enter specific guest information | Enter guest names by:
| Creating new bookings |
Confirm the accommodation booking | Set the booking status to confirmed. | |
Allocate a room to the booking | Associate the booking with a specific accommodation object. | |
Check guests in and out | Set the status of individuals or groups to Checked In or Checked Out. |