Adding a new student in the current year after the new year has been created (Next Year Process)

If a student enrols at your organisation in the current year after you have created the new academic year, you need to create a:

  • Current student record in the current period.
  • Create a new academic year again to add them to the new year. Synergetic adds any new records and removes any records that you have deleted in the current year.

Note: Current year refers to the year that is ending. For example, if today's date is 20th November 2016, then the current year is 2016.Next year refers to the new year. For example, if today's date is 20th November 2016, then the next year is 2017.

To add a new student:

  1. Search for the future student in Future Student Maintenance.
    The Personal tab of the Future Student Maintenance window is displayed.
  2. Click the transfer icon .
    The Transfer to Current Students window is displayed.
  3. Update the transfer details. 
  4. Click .
    The following dialog window is displayed.
  5. Click .
    The Future Student Maintenance window displays Current under the toolbar.
  6. Transfer the future student to the current year. See Transferring individual students in Transferring future students to current students (Next Year Process) in the Future students or Next year process manual.
  7. To add the new student to the current academic year either:
    • Re-run the Create Next Year Details process. We suggest you select a file type that is not used. See Creating next term details (Next Year Process) in the Curriculum manual.
    • Use the Create New Student wizard in the next year, by selecting Use Existing ID and using their existing ID.