Searching for absence events

Use the Set Absence Events Search Criteria window to search for absence events to be reviewed and updated.

Opening the Set Absence Events Search Criteria window

To open the Set Absence Events Search Criteria window:

Select Module > Students > Absence Events Maintenance from the main menu.
Tip: You can also access the Absence events functions by clicking .
The Absence Events Search Criteria window is displayed.

Note: If the Absence Events Maintenance window is open, you can click to redisplay the Set Absence Events Search Criteria window.

Set Absence Events Search Criteria window key fields

Field	Description
Absence Event Type	Type of absence event, such as an all day absence. Absence event types are defined in the luAbsenceEventType lookup table. See: Attendance concepts luAbsenceEventType lookup table in the System maintenance manual.
File Year File Term	Year and term or semester you are checking the absence events for. Defaults to the current year and term or semester.
Campus	Campus the students are enrolled at.
Year Level	Year level the students are attending.
Sub School	Search for students by the sub-school they are grouped into, if applicable. This is used mostly by multi-campus organisations that provide schooling for all year levels at each campus. For example, year levels can be grouped into: junior school middle school senior school. Warning: Do not add sub-schools by selecting from the right click menu because entries are required in both the luSubSchool and the luYearLevels. See luSubSchool and luYearLevel lookup tables in the System maintenance manual.
Period	Period that the absence events occur in.
Absence Type	Type of absence. Absence types are defined in the luAbsenceType lookup table. Note: New Zealand schools use the absence codes required by the NZ Ministry of Education (NZ MOE). See Attendance codes for New Zealand schools.
Absence Reason	Reason code that applies to the absence. Absence reasons are defined in the luAbsenceReason lookup table.
Description	Comments added to the absence event.
House	House that the students belong to.
Form	Form that the students are members of.
Tutor Group	Tutor group that the students belong to.
Absent Date >=	Starting date for the range of absences. Defaults to today's date.
Absent Date <=	Ending date for the range of absences. Defaults to today's date.
Surname	Surname of the students.
Preferred	Preferred name of the students.
Gender	Gender of the students. Note: You can define the list of genders used at your organisation using the luGender lookup table. See luGender lookup table.
ID	Synergetic ID of the students.
Tagged IDs	Select to display the absence events for the list of tagged community members. See Displaying absence events using tag lists.
Contact Made	Select based on whether the Contact Made field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where contact has been made. No. Exclude records where contact has been made.
Contact Received	Select based on whether the Contact Received field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where you have been contacted regarding the absence. No. Exclude records where you have been contacted regarding the absence.
Note Made	Select based on whether the Note Made field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where a note has been made. No. Exclude records where a note has been made.
Note Received	Select based on whether the Note Rcvd field was selected or not: Ignore. Default. This field is ignored when selecting records. Yes. Include records where a note has been received. No. Exclude records where a note has been received.
Late Arrivals	Check absence events with an Absence Type of Late as follows: Ignore. Default. This field is ignored when selecting records. Yes. Include records with an Absence Type of Late. No. Exclude records with an Absence Type of Late.
Bulk Created Absence	Include records where the records were created using the Absentee Bulk Entry window.
Approved	If the Approved flag is shown on the Create Absence Event window, set as follows: Ignore. Default. This field is ignored when selecting records. Yes. Include records where the absence is approved. No. Exclude records where the absence is approved.
Notification sent	Select the status of the absence event notification: Ignore. Default. This field is ignored when selecting records. Yes. The notification has been sent. No. The notification has not been sent.