Excursion Maintenance - Attendees bar - Times tab

Use the Times tab to view and maintain the time and date individual attendees are attending the excursion.

Opening the Times tab

To open the Times tab:

Select Students > Excursion Maintenance from the SynWeb main menu.
The Set Excursion Search Criteria window is displayed.
Search for excursions. See Searching for excursions.
Click the Attendees bar.

Tip: You can click anywhere on a navigation bar other than the caption to open it.

The Attendees bar of Excursion Maintenance is displayed.
Select an attendee record in the grid area.

Note: To add attendee records, see Adding attendees to an excursion.

The Primary tab of the Attendees bar of Excursion Maintenance is displayed.
Click the Times tab.
The Times tab of the Attendees bar of Excursion Maintenance is displayed.

Excursion Maintenance - Attendees bar - Times tab key fields and buttons
Grid area fields

Note: The grid area fields contain filters. See Sorting and filtering grids in the Introduction manual.

Field	Description
Attendee Type	Type of attendee. See the luAttendeeType lookup table in the Synergetic System maintenance manual.
Name	Name of the attendee.
Constituencies	Constituencies the attendee is part of.
Status	Attendance status of the attendee. See the luCommunityCurrEventStatus lookup table in the Community Portal manual.
First Aid	Whether the attendee has first aid qualifications. Note: This field is only displayed when an Attendee Type of Assistant or Staff is selected.
Substitutions	Whether there are substitutions required for the staff member. Note: This field is only displayed when an Attendee Type of Staff is selected.
WWC Check	Whether the assistant has a current working with children check. Note: This field is only displayed when an Attendee Type of Assistant is selected.
ID	Community ID of the attendee.
Consent	Whether consent has been provided for the student to attend the excursion. Tip: You can select Given or Not Given from the drop-down list to filter the displayed records. Note: This field is only displayed when an Attendee Type of Attendee is selected.
Payment	Whether payment for the excursion has been made. Tip: You can select Paid or Not Paid from the drop-down list to filter the displayed records. Note: This field is only displayed when an Attendee Type of Attendee is selected.
Page size	Select the number of attendees displayed on each page.

Buttons

Button	Description
	Launch the Search window to add community members as attendees. See Adding attendees to an excursion.
	Delete the selected attendee from the excursion.
	Launch community maintenance for the selected attendee.
	Bulk add attendees to the excursion. See Adding attendees to an excursion in bulk.

Fields

Field

Description

Attending Status

Attendance status of the community member. See the luCommunityCurrEventStatus lookup table in the Community Portal manual.

Note: This field is only visible when an attendee is selected in the grid area field.

Attendee Type

Attendee type of the community member. See the luAttendeeType lookup table in the Synergetic System maintenance manual.

Note: This field is only visible when an attendee is selected in the grid area field.

Times tab fields

Field	Description
Start Date	Start date and time of the community member's attendance at the excursion.
End Date	End date and time of the community member's attendance at the excursion.
Hours	Number of hours the community member will attend the excursion for,

Common fields

Field	Description
Search Filter	The Search Filter field is located at the top of the Excursion Selector. This field can be used to filter excursions by any of the information displayed in the Excursion Selector. For example, type ski to only view excursions with the word ski in the excursion code or description.

Common buttons

Button	Description
	Delete the currently selected excursion.
	Create a new excursion. See Creating new excursions.
	Display the Set Excursion Search Criteria window. See Searching for excursions.
	Customise how the bars are displayed. See Customising navigation bars in the Introduction manual.
	Click to refresh information for the selected excursion.