Description
The luConfirmationOfDetailsDates lookup table is used to maintain confirmation periods that determine when students and their contacts can confirm details using the My Details page of the Community Portal. By defining a set of confirmation periods over the course of the school year your organisation can ensure that student and student contact details are kept up to date. See Adding confirmation periods.
During open confirmation periods:
• Students and student contacts are reminded that confirmations are due by banners in the Community portal and targeted Action Centre messages.
• Schools can monitor the progress of confirmations using either:
- Community Maintenance - Confirm Details tab - Open Confirmations sub-tab. See Community Maintenance - Confirm Details tab - Open Confirmations sub-tab.
- Community Maintenance - Confirm Details bar - Open Confirmations sub-tab. See Community Maintenance - Confirm Details tab - Open Confirmations sub-tab in the SynWeb Community manual.
- Future Student Maintenance - Confirm Details tab - Open Confirmations sub-tab. See Future Student Maintenance - Confirm Details tab - Open Confirmations sub-tab.
- Current Student Maintenance - Confirm Details tab - Open Confirmations sub-tab. See Current Student Maintenance - Confirm Details tab - Open Confirmations sub-tab.
- Current Student Maintenance - Confirm Details bar - Open Confirmations sub-tab. See Current Student Maintenance - Confirm Details tab - Open Confirmations sub-tab in the SynWeb Current students manual.
Example
Fields
Field | Description |
|---|---|
Seq | Sequence number of the confirmation period in the lookup table. |
| Confirmation Description | Description of the confirmation period. Note: This field is mandatory. |
| OpenDate | Opening date of the selected confirmation period. Once a confirmation period is open users can confirm details using:
|
| RequiredDate | Date that confirmations are due for the selected confirmation period. Note: The Portal message overdue banner is displayed in the Community portal if details have not been submitted by this date. |
| PortalCutOffDate | Date after the Required Date but prior to the Close Date during which confirmation submission is allowed but all confirmations are considered late. |
| CloseDate | Date the selected confirmation period closes and confirmations are no longer allowed. |
| Campus | Used to restrict the selected confirmation period to a specific campus. Only students and student contacts from the specified campus can complete confirmations for the selected confirmation period. |
| YearLevelFrom | Used to set the lowest year level included in the selected confirmation period. Only students and student contacts from the specified year level and above can complete confirmations for the selected confirmation period. |
| YearLevelTo | Used to set the highest year level included in the selected confirmation period. Only students and student contacts up to and including the specified year level can complete confirmations for the selected confirmation period. |
| PortalMessage | Message displayed in the Community portal header from the Open Date up to but not including the Required Date. |
| PoralMessageOverdue | Message displayed in the Community portal header from the Required Date up to and including the Portal Cut-off Date. |
| IncludeCurrentStudentsAndContacts | Select to include current students and their contacts in the selected confirmation period. Note: Contacts are only included if one of the Include[Type]Contacts columns is also selected. |
| IncludeFutureStudentsAndContacts | Select to include future students and their contacts in the selected confirmation period. Note: Contacts are only included if one of the Include[Type]Contacts columns is also selected. |
| IncludeAllSCContacts | Select to include all student contacts for students included in the selected confirmation period. |
| IncludeLivesWithContacts | Select to include student contacts flagged as living with students included in the selected confirmation period. |
| IncludeParentContacts | Select to include student contacts flagged as parents of students included in the selected confirmation period. |
| IncludeMailContacts | Select to include student contacts flagged as mail contacts of students included in the selected confirmation period. |
| IncludeReportsContacts | Select to include student contacts flagged as receiving reports on students included in the selected confirmation period. |
| IncludeOtherConstits | This field is reserved for future use. |
| ConfirmStudentPersonal | Select to include the Personal details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmStudentMedical | Select to include the Medical details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmStudentImmHC | Select to include the Immunisation and Health care details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmStudentReqs | Select to include the Requirements details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmStudentAbilities | Select to include the Abilities details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmStudentLegal | Select to include the Legal details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmStudentCensus | Select to include the Census details group for students on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmContactCommunityPersonal | Select to include the Personal details group for student contacts on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmContactCommunityAddresses | Select to include the Addresses details group for student contacts on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmContactCommunityOccupation | Select to include the Occupation details group for student contacts on the My Details tab of the Community portal for the selected confirmation period. |
| ConfirmContactCommunityCensus | Select to include the Census details group for student contacts on the My Details tab of the Community portal for the selected confirmation period. |
| ActiveFlag | Whether the selected confirmation period is active at your organisation. |
| ModifiedDate | Date the selected confirmation period was last modified. |
| ModifiedUser | User that last modified the selected confirmation period. |