Register New Student file is defined by QCAA and forms part of the QCAA Student Management application. The file contains Current Students who do not have a Learner Unique Identifier (LUI) and meet the parameters set by the operator.
LUI is Queensland only and is stored in the Government Student Number field on Current Student Maintenance - Codes tab:
Field | Usage | Description |
|---|---|---|
| Year | Mandatory | Select the File Year from which to extract new students. |
| Term | Not Used | N/A. |
| Campus | Optional | Select one campus to restrict file creation contents to If blank - all campuses are included. |
| Mode | Mandatory | Export. |
| Export File | Mandatory | Register New Student. |
| Process Date | Mandatory | The maximum date up until which students will be selected. If a student's Entry Date is after this date, they will be excluded. |
Year Level From | Optional | Lowest Year Level to include in the Report. |
Year Level To | Optional | Highest Year Level to include in the Report. |
| Include Blank LUI | Not Used | N/A |
| File Name | Mandatory | The Location and File Name the Register New Student file is to be saved to. |
...
| Data File field | Synergetic field |
|---|---|
| Given names | |
| Middle names | |
| Family name | |
| Preferred name | |
| Sex | Gender from Current Student Maintenance - Personal tab Mapping Codes: M, F, X Mapped in Interface Settings - QCAA (Note: X not currently supported.) |
| Date of birth | Current Student Maintenance - Personal tab |
| USI | Vocational Education Code from Current Student Maintenance - Codes tab The USI is a reference number made up of ten numbers and letters. |
| Birth country | Country of Birth from Current Student Maintenance - Personal tab Mapping Codes 1269.0 - Standard Australian Classification of Countries (SACC), Second Edition Mapped in Interface Settings - QCAA |
| Indigenous status | Derived based on Torres Strait Islander Flag and Indigenous Student Flag from Current Student Maintenance - Flags tab This is the ABS Indigenous Status Code N Mapping Synergetic has implemented the QCAA defined mapping:
Note: Currently Synergetic does not support Not stated/inadequately described. |
| Home language | Home Language from Current Student Maintenance - Personal tab Mapping Codes: 1267.0 - Australian Standard Classification of Languages (ASCL), 2011 Mapped in Interface Settings - QCAA |
| Disability | Disability Flag from Current Student Maintenance - Flags tab |
| International full fee-paying student | Full Fee Paying from Current Student Maintenance - Debtor tab |
| Documents sighted | New DocumentsSightedFlag field on Current Student Maintenance - International tab |
| Date entered Australia | Arrival Date from Current Student Maintenance - International tab (Visa Subclasses) |
| Home email | Home Email from Current Student Maintenance - Personal tab |
| School email | Email from Current Student Maintenance - Personal tab |
| Other email | (blank not used) |
| Home phone | Home Phone from Community Maintenance - Phone tab |
| Mobile phone | Mobile Phone From Community Maintenance - Phone tab |
| Address line 1 | Home Address from Community Maintenance - Home Address tab
|
| Address line 2 | |
| Address line 3 | |
| Address line 4 | |
| Address suburb | |
| Postcode | |
| State | Home Address State from Community Maintenance - Home Address tab Mandatory for Australia Mapping Codes ACT, NSW, NT, QLD, SA, TAS, VIC Mapped in Interface Settings - QCAA |
| Country | Code of Home Address Country from Community Maintenance - Home Address tab Mapping Codes 1269.0 - Standard Australian Classification of Countries (SACC), Second Edition Mapped in Interface Settings - QCAA |
| Postal address line 1 | Postal Address from Community Maintenance - Postal Address tab
|
| Postal address line 2 | |
| Postal address line 3 | |
| Postal address line 4 | |
| Postal suburb | |
| Postal postcode | |
| Postal state | Postal Address State from Community Maintenance - Postal Address tab Mandatory for Australia Mapping Codes ACT, NSW, NT, QLD, SA, TAS, VIC Mapped in Interface Settings - QCAA |
| Postal country | Code of Postal Address Country from Community Maintenance - Postal Address tab Codes 1269.0 - Standard Australian Classification of Countries (SACC), Second Edition Mapped in Interface Settings - QCAA |
| Exit year | Years Until Graduation from luYearLevel lookup table |
| Student ID | Synergetic ID |
| Intended learning option | Learning Pathway from Current Student Maintenance - Flags tab Codes Not Identified, QCE, QCIA, Senior Statement, Not Identified Mapped in Interface Settings - QCAA |
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